Financial Analyst

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

Job Description

The Financial Analyst is a member of the Cost Analysis team in the Harvard Medical School (HMS) Office of Finance. The Financial Analyst primary responsibilities include central level service center financial compliance and monitoring and assisting the Director of Cost Analysis with the HMS indirect cost proposal preparation and submission.

Service Centers Monitoring

Partner with department managers and Office of Finance budget analysts in the fiscal management of service/recharge centers, providing regular reports, assisting with analyses, and comparing budget to actuals and reviewing related data.

• Reporting: Run monthly reports for service center accounts and distribute quarterly reports to service centers/departments, monitoring compliance throughout the year, including a review of unallowable costs.
• Monitoring and Tracking: Maintain the listing of service/recharge centers, including the creation of new service center chart of accounts and deactivating old accounts. Review high level revenue and expenses; an indication of inclusion on the Single Audit List by year; most recent rate approval date and known fund values associated with each facility. Keep up to date records of service/recharge center contacts.
• Capital Equipment: Maintain offline listing of capital equipment utilized by service centers, recording depreciable life and dates placed in service in accordance with University Fixed Asset system in close collaboration with HMS capital assets and equipment management team. Calculate and send quarterly entries to the Office of Fixed Asset Accounting for equipment depreciation in accordance with university service center policy.
• Space: Review and post amounts owed to HMS for facility costs for external users while maintaining total assignable space information for each service center. Coordinate with Facilities Planning Office and HMS service/recharge centers to maintain most current and accurate space information that's part of rate calculations.

Financial Compliance and Analysis

Work with Director of Cost Analysis to provide analysis and assistance related to service/recharge center for fiscal monitoring, management review, policy and procedure making, and system implementations.

• Rate Review: Obtain, review, and approve the billing rates annually and monitor operating and support funds for compliance with federal and university policies.
• Budgeting and Forecasting: Act as the main point of contact for coordinating the budget process for service center departments.
• Systems and Analysis: Serve as the key Finance contact collaborating with HMS IT and HMS Office of Research Operations on service center related systems.
• Audits/Tax: Provide Support service centers during the annual Single Audit. Coordinate with Tax Office the review of service centers that may be subject to Unrelated Business Income Tax (UBIT).
• Policy, Procedure, and Training: Serve as the key person monitoring compliance with University policy, providing training, answering questions and functioning as a resource to the departments and service centers.

Indirect Cost Analysis Support

Work closely with the Director of Cost Analysis in the preparation and submission of the HMS indirect cost rate proposal.

• Coordinate with HMS Facilities Planning Office, HMS IT to develop and manage the space survey system and process for indirect proposal. Assist in developing training material and presentations.
• Work alongside the Associate Director of Cost Analysis to maintain the cost analysis calculation model in preparation for upcoming indirect cost proposals.
• Review equipment information in University Fixed Assets system in preparation of indirect cost proposal
• Assist the Director of Cost Analysis in ad hoc Strategic Projects to help inform decision making from the cost analysis perspective.

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

Qualifications

Basic Qualifications:

• Bachelor's degree or equivalent work experience required.
• Minimum of 5 years' relevant work experience.

Additional Qualifications and Skills:

• Knowledge of Microsoft Office Suite, intermediate Excel skills.
• Working knowledge of budget management, financial analysis, financial modeling and basic accounting principles.
• Demonstrated experience with financial systems and data query tools.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education, Criminal, Credit