Financial Coordinator - General Medicine

Position Summary

Reporting to the Divisional Administrator, the Financial Coordinator supports the financial management of the Division of General Medicine, with responsibilities spanning budgeting, sponsored research administration, and general divisional operations. The role manages, monitors, and reconciles divisional finances using University financial systems (including ARC, PAC, and FINSYS) as well as approved divisional shadow systems. The Financial Coordinator provides accurate reporting, ensures compliance with University policies, and supports financial decision-making through analysis and control activities.

Responsibilities

• Reconcile unrestricted financial transactions on a monthly basis and perform appropriate allocations.
• Initiate financial transactions through University systems for review and approval by the Divisional Administrator.
• Assist with budget development, projections, and data entry into University financial systems.
• Monitor unrestricted accounts and identify, research, and resolve expense overruns.
• Generate monthly research profit-and-loss statements for unrestricted accounts and distribute reports for review with the Divisional Administrator.
• Assist with the generation and analysis of clinical financial data.
• Support monthly, quarterly, and annual financial close processes in collaboration with the Divisional Administrator.
• Utilize multiple University and departmental systems to compile data, prepare financial reports, and conduct proactive audits to identify discrepancies and variances.
• Integrate and reconcile data from multiple sources to produce routine and ad hoc reporting related to costs, billings, collections, and profit-and-loss trends.
• Assist with the preparation and submission of grant applications and supporting documentation.
• Support subcontract proposal development, financial documentation, and invoicing activities.
• Reconcile monthly space allocation charges.
• Track, monitor, and reconcile divisional event expenditures.
• Perform special projects and other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent in education, training, and experience.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Demonstrated analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Related financial or administrative experience
• Excellent analytical, problem-solving, and presentation skills.
• Ability to manage multiple priorities in a fast-paced environment.

Other Requirements

• Successful completion of applicable compliance and systems training requirements