Posting Number: req26927
Department: Sch of Intl Lang Lit & Culture
Location: Tucson Campus
Address: Tucson, AZ USA
Position Highlights
The University of Arizona's College of Humanities (COH) invites you to apply to the role of Financial Coordinator in the School of International Languages, Literatures, & Cultures (SILLC). The award-winning Business and Academic Support Services team in the School of International Languages, Literatures, and Cultures (SILLC) supports six academic units. The highly regarded SILLC Team provides high-quality and efficient support to the faculty, students, and customers, both internal and external,…
of SILLC while remaining fiscally and ethically responsible.
As part of this team, the Financial Coordinator (Operational Support Assistant III) will work in accounting and finance to support the departments under SILLC. The Financial Coordinator will process department-level financial transactions, including Accounts Payable transactions, Deposits, Travel Authorizations, UA and UA Foundation account reconciliation, UA PCard reconciliation, internal and external grants, and ad hoc Financial Reporting, among other duties.
The role will work on complex problems that require significant judgment, initiative, and extensive knowledge of University financial policies and procedures. This position reports to the Manager of Business and Finance and is an in-person position at our Tucson Campus.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
- Process accounts payable transactions in appropriate UA systems such as check requests, travel expense reimbursement requests/reviews, interdepartmental billings, and manage communication with faculty to obtain all receipts and paperwork with appropriate business purpose.
- Initiate accounts receivable transactions including depositing cash or check by initiating cash receipt transactions.
- Process Travel Authorizations, ensuring faculty requests are in compliance and submitted in advance of travel.
- Reconcile transactions to include UA PCard, UA accounts and UA Foundation accounts, and internal documents such as spreadsheets holding financial information.
- Assist with internal and external grants.
- Create and maintain proper accounting records for all transactions and make corrections as needed.
- Keep informed of institutional and external policies and procedures that are relevant to job duties.
- Use knowledge of policies and procedures to recommend business process improvements and, if approved, implement the recommendations.
- Serve as a point of contact to staff, faculty, and the Department Heads for all transactions by answering questions and providing guidance.
- Train a student worker to prepare and file financial-related documents.
- Additional duties as assigned.
Knowledge, Skills, and Abilities
- Work efficiently and effectively both independently and as part of a team.
- Ability to prioritize and manage multiple projects during high-volume periods.
- Strong written and verbal communication skills.
- Strong interpersonal and customer service skills.
- Very organized and proactive in meeting deadlines.
- Ability to work effectively with individuals across faculty, staff, and student groups.
- Ability and interest in learning new software.
- Skilled in researching policies and procedures to solve problems and support faculty.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
- Minimum of five (5) years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience in Microsoft Office, including Outlook (email and calendar), Word, Excel, and other Microsoft Office suite products.
- Experience in higher education.
- Bachelor's degree.
- Experience with Box, Google, and other cloud-based software.
- Experience working with faculty, staff, and/or student populations from varied backgrounds.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $22.77 - $28.46
Compensation Type: hourly rate
Grade
6
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC3
Job Family
Administrative Operations
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 2
Contact Information for Candidates
Gennady Sare Manager, Business-Finance sare@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
Please provide contact information for 3 professional references in your resume. No references will be contacted without the candidate's prior authorization.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.