"Financial Operations Coordinator"

Job Details

Job Type Full-Time
Job Number 00780
Division Staff
Closing Date Continuous
Opening Date 09/03/2025
Academic Year Business Office (4211)
Location Bangor, ME
Department Business Office (4211)

Description

The Financial Operations Coordinator plays a key role in supporting the university's financial operations, including budgeting, forecasting, procurement coordination, and reporting. Under the direction of the Director of Financial Planning & Analysis, this position contributes to informed financial decision-making, efficient procurement practices, and overall operational effectiveness.

Examples of Duties

Financial planning and analysis

• Assist with the preparation of the university's annual operating, capital, and revenue budgets.
• Support the development of interim forecasts and financial outlooks.
• Help analyze budget-to-actual variances and assist departments in understanding and managing their budgets.
• Contribute to financial modeling and scenario planning as needed.
• Help maintain financial planning software and ensure data accuracy.

Procurement Coordination

• Review and process purchase orders, disbursement requests, and supporting documentation.
• Ensure procurement activity complies with university policies and procedures.
• Support the tracking of encumbrances and open purchase orders.
• Monitor contract documentation and expiration dates; help ensure timely renewals.
• Assist with resolving invoice discrepancies or vendor-related issues.
• Support the distribution and communication of procurement policies and updates.

Treasury & Operational Support

• Assist with daily cash management and reporting.
• Help maintain documentation related to risk management, including insurance policies and claims tracking.
• Monitor insurance policy renewal schedules and assist with gathering information and completing required documentation for renewals.
• Assist with lease-related procurement activities, including documentation review and vendor coordination.
• Create and maintain lease amortization schedules.
• Support the Accounting team in reconciling lease payments and ensuring accurate financial reporting.
• Contribute to the preparation of financial survey responses and internal financial reporting.
• Assist with documenting business processes and supporting continuous improvement efforts.
• Other duties as assigned.

Typical Qualifications

EDUCATION and/or EXPERIENCE

• Required: Associate's degree in Accounting, Finance, Business, or related field with 2-4 years of relevant experience.
• Preferred: Bachelor's degree in Accounting, Finance, or Business (may substitute for experience)
• Familiarity with purchasing and procurement processes, vendor management, and general financial operations
• Experience in higher education or a nonprofit setting is a plus
• Intermediate to advanced proficiency in Microsoft Excel, other Office applications and Google Suite
• Familiarity with accounting systems and reporting tools preferred
• Working knowledge of GAAP is a plus
• Strong organizational skills and the ability to manage multiple priorities effectively
• Excellent attention to detail and a proactive, self-starter mindset
• Demonstrated ability to communicate clearly and professionally with internal and external stakeholders
• Analytical thinking and problem-solving skills
• Discretion in handling sensitive or confidential financial information
• Customer service orientation and collaborative approach to teamwork

Supplemental Information

HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

**Exact compensation may vary based on skills, experience, and location.**

**Benefits** We offer a comprehensive benefits package. Visit our website at Husson University for a complete list of benefits.

**Address** 1 College Circle
Bangor, Maine, 04401 Bangor, ME, 04401

**Website** http://www.husson.edu