Financial Services Specialist

SUMMARY

York County Community College (YCCC), a dynamic institution with a proud 30-year history of transforming lives and communities throughout York County, Maine, is seeking a Financial Services Specialist to join our Finance team. Reporting to the Director of Finance, this position supports Accounts Payable, Accounts Receivable, student accounts, and general financial operations to ensure accuracy, compliance, and timely processing of financial transactions.

The Financial Services Specialist will play a key role in supporting the day-to-day operations of the Finance Department by assisting with invoice processing, student billing, purchasing, and financial record maintenance. This position works collaboratively with internal departments, students, and external vendors to ensure effective and efficient financial services across the College.

At YCCC, our mission is to develop an educated, skilled, and adaptable workforce that drives socioeconomic mobility for our students and creates economic and civic prosperity for our communities. The Financial Services Specialist will support this mission by helping ensure strong financial processes that enable student success and institutional effectiveness.

As a member of the YCCC community, this position will contribute to our Mission, Vision, and Purpose (MVP), support our One College approach, and reflect our workplace culture as outlined in United by Purpose. We seek individuals who bring attention to detail, collaboration, and service excellence to their work with students, colleagues, and community partners.

DUTIES AND RESPONSIBILITIES:

• Process invoices and ensure proper coding, documentation, and timely payment through Accounts Payable and Accounts Receivable systems
• Respond to vendor and internal inquiries regarding payments, purchasing, and financial procedures
• Support student accounts operations, including billing, receivables, payment processing, refunds, and collections
• Assist with preparation of deposits, reconciliation of accounts, and financial reporting
• Review requisitions, obtain quotes, and assist with purchase order processing and procurement activities
• Coordinate with vendors and internal departments to resolve discrepancies and ensure timely delivery of goods and services
• Maintain accurate financial records and supporting documentation in accordance with MCCS and YCCC policies
• Assist with month-end and fiscal year-end closing processes
• Provide general administrative and operational support to the Finance team
• Participate in departmental projects and continuous improvement efforts

MINIMUM QUALIFICATIONS:

• Bachelor's degree in accounting, finance, business, or a related field
• Up to two (2) years of relevant experience in accounting, finance, or business operations
• Knowledge of accounting principles and internal controls
• Strong proficiency in Microsoft Excel and general computer applications
• Ability to communicate effectively and work collaboratively with a diverse population

DESIRED QUALIFICATIONS:

• Experience in higher education or public sector finance
• Experience with automated accounting systems (e.g., Jenzabar or similar)
• Experience with accounts payable, accounts receivable, or procurement processes

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to detail and commitment to accuracy
• Ability to manage multiple tasks and meet deadlines
• Strong customer service and problem-solving skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work effectively in a team-oriented environment