Job Identification: 44254

Job Category: Business & Finance

Apply Before: 09/04/2026, 11:49 AM

Degree Level: High School Graduate

Locations: 4202 E Fowler Ave, Tampa, FL, 33620, US

Hiring Salary: $48,000 to $54,000 annually

Essential Personnel: No

Job Description

The Florida Center for Cybersecurity (Cyber Florida) seeks a Fiscal & Business Specialist to coordinate the Center's day-to-day fiscal and business operations. This newly consolidated position serves as a primary departmental resource for procurement, payment processing, P-Card administration, travel, fiscal transaction monitoring, and office operations. The position works with Center personnel, vendors, and central University offices to ensure transactions are timely, accurately documented, charged to the appropriate funding source, and completed in accordance with University and State of Florida requirements. The role also maintains operational records and tracking systems that support internal controls, audit readiness, and continuity of Center operations.

Responsibilities

Salary Range: $48,000 to $54,000 annually

Procurement and Financial Transaction Administration:

Coordinates departmental purchases of goods and services from request through payment. Reviews purchase requests for appropriate funding, documentation, approvals, and compliance; assists with identifying appropriate suppliers and sourcing options; obtains and maintains quotes and supporting records; initiates requisitions and purchase orders; processes and tracks invoices; documents receipt of goods and services; and follows up with suppliers and University offices to resolve billing, vendor-registration, receiving, or payment issues. Maintains purchasing and contract timelines and coordinates routine renewal and extension activities with leadership, Procurement, and other applicable University offices. Administers departmental P-Card activity, including transaction documentation, reconciliation support, statement tracking, and follow-up on exceptions. Processes USF Foundation check requests and other routine Foundation purchasing and payment transactions, as applicable. Maintains purchasing logs and fiscal records and serves as a liaison with Purchasing, Accounts Payable, Procurement Card Services, the USF Foundation, and other applicable offices.

Travel Administration:

Serves as a departmental travel delegate and coordinates travel for Center employees, students, guests, and other authorized travelers. Initiates and monitors travel requests and authorizations; assists with allowable reservations and travel arrangements; reviews receipts and supporting documentation; prepares and processes expense reports and reimbursements; and follows up with travelers to correct incomplete or noncompliant submissions. Applies University travel rules, State of Florida requirements, funding-source restrictions, and sponsored-project requirements, as applicable. Maintains travel records and tracking tools and provides procedural guidance to travelers.

Fiscal Monitoring, Reconciliation, and Internal Controls:

Monitors purchasing, travel, P-Card, invoice, payroll, Foundation/Auxiliary, and other departmental transactions to confirm accurate chartfield use, complete documentation, and timely processing. Runs routine reports and maintains transaction trackers; assists with monthly departmental ledger and account reconciliations; researches discrepancies; initiates or coordinates payroll and non-payroll expenditure transfers, budget corrections, and other fiscal adjustments, as appropriate. Monitors outstanding commitments, unpaid invoices, credits, and refunds. Coordinates routine Auxiliary and Foundation financial transactions, including preparation of customer quotes and invoices, tracking receivables, collection and deposit of revenue, and related reconciliation activities. Organizes records for audit and management review, identifies recurring issues or control gaps, and recommends practical workflow improvements. Coordinates with fiscal leadership and relevant University offices to resolve transaction and account issues.

Business and Office Operations:

Coordinates administrative operations necessary to maintain an organized, functional, and service-oriented office. Monitors office supply, equipment, furniture, and service needs; coordinates orders, maintenance, facilities requests, deliveries, mail, and related vendor activity; maintains shared operational files and inboxes; monitors the Center's main departmental telephone line and general administrative communications and routes inquiries and requests to the appropriate personnel; and supports workspace assignments, employee onboarding and offboarding logistics, access requests, and inventory or property records. Assists with meeting and event logistics and provides general operational support to Center leadership and staff. Maintains written procedures and cross-training documentation to support continuity of operations.

Other Duties:

Performs other fiscal, business, and administrative duties as assigned in support of Cyber Florida's statewide mission and operational needs.

Qualifications

Minimum Qualifications:

This position requires a high school diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year-for-year basis.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.