Fiscal Manager

Job Location: Raleigh, NC

Department: Post Award Financial Services

About the Department:

The Finance Division provides leadership and fiscal stewardship for North Carolina State University. Managing public resources with high ethical standards, the Division establishes responsible financial practices that align with state and federal regulations, university policies, and industry standards.

The Office of Post-Award Financial Services is a department within the Finance Division. The office oversees university-wide post-award financial administration for NC State University, ensuring robust stewardship, regulatory compliance, and effective financial operations across the research enterprise. The office serves as a central resource and collaborative partner to college and departmental Research Administrators, faculty, and principal investigators throughout the sponsored project lifecycle.

Core operational responsibilities encompass:

• Financial Operations & Revenue Management: Executing project ID setup, award/attribute reviews, invoicing, deposit processing, letter of credit draws, and accounts receivable management.
• Compliance, Reporting & Audit: Facilitating sponsor financial reporting, effort reporting, prior approval request workflows, regulatory checklist verification, and central audit coordination.
• Institutional Risk & Oversight: Providing overarching financial compliance monitoring to mitigate institutional risk and safeguard university resources.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

As the Fiscal Manager, you will provide senior-level financial management, analysis, and regulatory oversight for sponsored research awards across NC State University. Reporting to the Office of Post-Award Financial Services, you will ensure the financial integrity, compliance, and accurate revenue cycle management of federal, state, and private contracts, grants, and cooperative agreements. In this role, you will independently interpret complex award guidelines, approve financial transactions, submit official sponsor financial reports and invoices under delegated authority, and serve as a primary post-award financial subject matter expert and collaborative partner to college and departmental research administrators and principal investigators across the University.

Key Responsibilities:

Professional Knowledge

• Apply extensive knowledge of federal and state research administration requirements, including Uniform Guidance (2 CFR 200), OMB Circulars, Federal Acquisition Regulations (FAR), GAAP, and COSO internal control frameworks, to interpret and execute post-award requirements across the University.
• Evaluate award documents, proposals, and RFPs to establish project setups and determine appropriate financial attributes, including purpose and budget codes, billing frequency, indirect cost rates, cost-share requirements, and closeout parameters.
• Monitor sponsored research financial activity for compliance with federal, state, sponsor, and University requirements and identify potential audit risks.
• Maintain current expertise in evolving research administration regulations and contribute to professional development and institutional process improvement initiatives.
• Design and deliver training for central post-award staff and college and departmental research administrators to strengthen financial and compliance knowledge.

Financial Management, Monitoring & Analysis

• Manage financial analysis, revenue management, and accounting controls throughout the lifecycle of sponsored research awards.
• Manage system-generated and manual invoicing, accounts receivable, letter-of-credit draw-down analyses, and debt collection activities to support effective revenue management and institutional cash flow.
• Prepare, reconcile, and submit complex financial reports, cost-share reports, and billing statements under delegated authority, ensuring alignment with sponsor requirements, technical performance, and reporting deadlines.
• Conduct detailed account reconciliations, analyze expenditure trends, investigate discrepancies, and process budget reallocations, cost transfers, and accounting adjustments.
• Oversee award lifecycle transitions, including setup reviews, prior approval requests, carryover and budget modifications, time extensions, audit support, and final closeout procedures.

Communication & Stakeholder Engagement

• Serve as a primary liaison and financial advisor to principal investigators, departmental research administrators, institutional leadership, and external sponsors.
• Provide proactive guidance on award status, financial performance, regulatory requirements, and upcoming deadlines while building collaborative partnerships across campus.
• Translate complex financial and compliance requirements into clear guidance for non-financial stakeholders and navigate sensitive award issues with sound professional judgment.
• Conduct financial reviews and consultation meetings with departmental research personnel to assess new, active, and expiring sponsored awards.
• Facilitate cross-training initiatives that strengthen operational continuity across central post-award contract and grant functions.

Decision-Making & Problem Solving

• Apply advanced analytical skills and delegated authority to resolve complex, non-routine post-award financial and regulatory issues.
• Serve as a central resource for evaluating complex compliance matters and balancing sponsor requirements with University policy to develop appropriate, data-informed solutions.
• Evaluate financial risk, investigate transaction discrepancies, and implement corrective actions to maintain institutional compliance.
• Exercise independent judgment and delegated signature authority to approve or deny administrative requests, policy exceptions, and financial modifications based on applicable contract and grant terms.

Other Responsibilities:

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Minimum Education and Experience:

Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

• Advanced knowledge of Uniform Guidance (2 CFR 200), the Code of Federal Regulations (CFR), Generally Accepted Accounting Principles (GAAP), and diverse sponsor terms to ensure institutional compliance across complex research awards.
• Proven ability to apply the COSO integrated framework to assess risk, enforce internal controls, exercise delegated approval authority, and successfully manage audit reviews.
• Advanced analytical skills to interpret intricate sponsor guidelines, resolve unique financial discrepancies, manage competing priorities independently, and ensure high attention to detail in a deadline-driven environment.
• Superior written, verbal, and presentation skills with demonstrated ability to translate complex financial and regulatory requirements for non-financial stakeholders, backed by advanced proficiency in Microsoft Office (specifically Excel data analysis, Word, and Access).
• Demonstrated adaptability to work effectively both independently with minimal oversight and cross-functionally within high-volume, collaborative team structures.

Preferred Qualifications:

• In-depth understanding of NC State University and State of North Carolina financial policies, accounting structures, and administrative processes.
• Hands-on experience with PeopleSoft Financials, including navigating system actions, running queries, and managing award data.
• Specialized knowledge and applied experience with Cost Accounting Standards and Uniform Guidance in a higher education or research institution setting.
• At least 2 years of progressively responsible post-award financial management experience, demonstrating success in complex award reconciliation, financial reporting, invoicing, and full lifecycle sponsored project oversight.

Required License(s) or Certification(s): N/A

Valid NC Driver's License required: No

Commercial Driver's License required: No

Job Open Date: 10/06/2026

Anticipated Close Date: 10/19/2026; if posting is still active we are accepting and reviewing applications.

Special Instructions to Applicants: Please include a resume, cover letter and contact information for at least three professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Number: 00041176

Position Type: EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.0

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Department ID: 498001 - Post Award Financial Services

EEO: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

Our 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We're also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State's 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow's challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

Our Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed "the library of the future."

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

• No. 2 hot spot for tech jobs (Forbes, 2016)
• No. 3 best city for young professionals (Forbes, 2016)
• No. 4 best city for jobs (Glassdoor.com, 2017)
• No. 4 best place to live (U.S. News & World Report, 2016)
• Best big city in the Southeast (Time, 2016)
• Selected as a Google Fiber expansion city

With Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country's best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.