Fiscal Services Billing Analyst

Job Overview

The Fiscal Services Billing Analyst serves as a member of the Sponsored Fiscal Collections team in The Enterprise for Research, Innovation and Knowledge (ERIK). The Fiscal Services Billing Analyst serves as a point of contact for all university departments and external Sponsors for the fiscal operations related to Sponsored Program activity. Provides fiscal, operational, and administrative support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers and various project sponsors.

Responsibilities and Duties

Performs all fiscal functions associated with billing sponsors for expenses incurred on sponsored research grants administered by The Ohio State University’s Office of Sponsored Programs. This position performs routine billing duties of medium scope and complexity; performs sponsor contact maintenance, analyzes grant expenditure information; generates sponsor’s invoices and fiscal reports; prepares monthly and quarterly sponsor reports; prepares forms for letters of credit requests; provides supporting documentation for various sponsors; reconciles grant and award invoice data; initiates invoice write-off requests; performs grant close-out functions; may organize data for internal audit responses.

Works collaboratively and develops working relationships with the Sponsored Fiscal Collections and Payment teams, the Office of Grants and Contracts, university department contacts and various project sponsors to ensure billing, reporting and grant close-out is completed accurately and timely. Has a proficient understanding of the various Sponsors, their billing requirements, regulations, and their impact on fiscal operations. This position will manage award billing set-up, amendments and installment billing for their own workload and others based on business need.

Functions with a high degree of autonomy. Performs in-depth analysis of processes, makes recommendations to improve processes, assist in developing and documenting procedural changes and training resources, and aids with document retention. May participate with working groups to identify cross-functional process improvements. Must have the ability to work independently on complex issues; ensure compliance; handles customer inquiries; work to identify, troubleshoot and resolve sponsored program billing errors and disputes. Attends staff meetings and trainings.

Required Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Two years of accounts receivable, billing, payment processing, and/or financial operations in a higher education or sponsored program environment.

Desired Qualifications

• Four years of accounts receivable, billing, payment processing, and/or financial operations in a higher education or sponsored program environment.
• Expertise in Workday Customer Accounts and Sponsor modules, including configuration and workflow knowledge.

Application Materials

A resume is required.

Salary
The salary for this position starts at $58,700.00, annually.

Work Location
This is a hybrid work position. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.

Additional Information
This requisition is recruiting for 5 vacancies.

ERIK Overview
Join the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence. To learn more about our mission and work, please visit https://erik.osu.edu/.

Position Mapping
Function: Finance
Subfunction: Sponsored Fiscal Billing
Career Level: Specialized 2
Location: Mount Hall (0311)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift