Fiscal Specialist

Classification Title:

Business Ops Pro-Coll/Div II

FLSA:

Exempt

FTE:

1.0

Minimum Qualifications:

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Position Summary:

This position will support the office of the Senior Vice President for Academic Affairs. The position will utilize skills and knowledge at a high level in working with UGA and UGAF business processes across budgeting, finance, and reporting.

Knowledge, Skills, Abilities and/or Competencies:

• Familiarity with higher education institution operations
• Extensive knowledge of UGA, UGAF and USG policies and procedures
• Demonstrated ability in PeopleSoft Financials, One USG Connect, Anaplan and FAME (including approving and reporting)
• Working experience with UGA funds (including state, grants, foundation, and income fund types)
• Strong leadership skills and proactive approach
• Excellent oral and written communication skills

Physical Demands:

Standard office environment.

Duties/Responsibilities:

Financial/Budgeting Responsibilities:

• Track financial transactions and perform monthly reconciliations for VPAA to be reviewed by the Director of Budget and Finance.
• Set up new chart fields in the financial management system when needed.
• Advise VPAA staff regarding financials, budgeting, and purchasing in an accurate and efficient manner.
• Provide guidance on financial policies and procedures.
• Provide monthly reports as well as other various reports needed for administrators in VPAA in a timely manner
• Collaborate with Director of Budget and Finance on funding for senior level searches.
• Provide backup when needed for VP for Instruction operational funds.

Percentage of time: 70

Leadership, Training and Communications:

• Work closely with Director of Budget and Finance on projects and initiatives
• Send out communications to units of VPAA when financial policies or procedures change.
• Train new business managers of VPAA units in financials, budgeting, and operational management.
• Cross train the Administrative Specialist on various financial functions.
• Other duties as assigned

Percentage of time: 10

Payroll:

• Manage payroll submission and approvals in a timely manner working with the Administrative Specialist
• Set up combo codes and manage position funding for all employees in VPAA
• Work with Director of HR for Academic Affairs on personnel expenses and changes needed in OneUSG.
• Review payroll reports to ensure accuracy. Correct suspense transactions as needed, working with VPAA unit business managers.

Percentage of time: 20