"Fiscal Technician"

Fiscal Technician

Millersville University

Department: Accounting & Budget Office staff

Nature of Position: Permanent, Full-time

Job Summary/Basic Function

About the position:
The incumbent reports to the Senior Accountant. The position provides an array of accounts payable functions for East Stroudsburg University but will be physically located in Millersville University. This position will also work very closely with the other fiscal technicians that are processing and/or closely involved with accounts payable duties for Millersville University. Work is reviewed upon completion on a periodic basis.

Join Our Team at Millersville University!

Position Salary: $45,907.00 Annually

Plus a generous benefits package designed to support your well-being and future:

• Comprehensive Health Coverage - Medical, dental, and vision insurance
• Group Life Insurance
• Retirement Plans - Choose from two excellent options
• Tuition Waiver - Invest in your education or your family’s
• Paid Time Off - Vacation, sick leave, and holidays to recharge
• Full Benefits Summary (PDF)

Why Millersville?

Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:

• Strong student-faculty connections
• 70+ undergraduate and 24 graduate programs
• A stunning campus and vibrant community
• Outstanding job placement for graduates

With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values:

At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.

We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.

Equal Opportunity for All:

Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Duties and Responsibilities:

• Review, ensure correct accounting codes and process direct payment requests that do not require a purchase order, which includes interpreting the parameters of allowable payments made via direct payments. Ensure reimbursements are not made for items not allowed under policies (alcohol, employee only meals, and personal items). Also, continual communications with internal and external customers regarding those parameters and meeting the outlined criterion prior to processing.
• Process payments of Service Purchase Contracts for repairs, professional services, rentals, and other similar items.
• Process invoices for payments either via SAP or Sourcepoint.
  • This requires the knowledge of the University Chart-of-Accounts to assign payment to the appropriate expense accounts and proper department cost centers and includes checking invoices against SAP/Sourcepoint purchase orders and entering invoice information into the SAP/Sourcepoint Accounts Payable module accurately to generate payment by the scheduled due dates.
  • Ascertain whether purchase orders have receivers or whether invoices need signatures.
  • Review invoices for discounts and ensure vendor information in SAP/Sourcepoint is accurate.
  • Review invoices for unauthorized charges.
  • Ensure that payment requests comply with University and State purchasing guidelines.
  • Utilize the SAP/Sourcepoint system to research purchase orders, receivers, vendor master data, and related accounting documents.
  • Resolve payment issues in SAP/Sourcepoint with the various departments.
• Provide primary processing for Teacher Co-op payments, university pcard, etc. into the Accounts Payable module/system.
• Print checks/ach registers and organize the documents necessary for audit of the check/ach runs, distribution/mailing of audited checks, and filing the paid invoices systematically for ease in retrieval (after students have uploaded to OnBase).
• Create Vendor numbers if they are not in the SAP Accounts Payable/system including obtaining necessary W-9/W-8 information.
• Assist in processing of void checks, check stop payments, secures canceled check photocopies, and performs transaction inquiry of receipts and disbursements as required. The processing of stop payments involves receiving a stop payment request from the Accounts Payable or Bursar Offices, inputting information into the bank system, determining if the check has already been cashed, and if not, approving the stop payment form and submitting the action to the bank.
• Serve as the primary contact for travel and travel management (when transitioned), including set up, training, system administration, approvals, paper submissions, hotels, Enterprise, etc.
• Flag all p-card transactions with missing receipts and follow up until receipts have been provided.
• Reconcile P-cards for Enterprise.
• Monitor the East Stroudsburg Accounts Payable email.
• Maintain shared digital folders and files within shared Teams.
• Track financial data utilizing Excel spreadsheet or other software as required.
• Assist in preparing various financial reports, audit schedules for finance managers, grant directors, auditors, and departments.
• Perform research on questions from customers (internal and external) regarding payments with high commitment to customer service and consistent communication.
• Handle miscellaneous duties within the Budget & Accounting Office, include front desk coverage, opening mail, logging and stamping receipt date on documents, and filing documents.
• Knowledge of policy, procedures, and guidelines of PASSHE and East Stroudsburg University.
• Assist with 1099 preparation, processing, and reporting.
• All other duties as assigned.

Required Qualifications

• 1 year as a Fiscal Assistant OR 3 years of work involving the maintenance of fiscal or financial records, including 1 year of responsible work which involves the application of accounting or fiscal principles and practices; and a HS diploma OR 1 year of experience in maintaining and reviewing fiscal records and an Associates degree in accounting or business administration OR any equivalent combination of experience and training.
• Ability to:
  • perform detailed work involving written or numerical data.
  • make arithmetical calculations.
  • prepare financial reports.
  • apply and adapt established methods to financial transactions.
  • multitask.
  • work independently and with a team.
  • Maintain confidentiality.
• Excellent analytical, organizational, oral, written, and interpersonal communication skills.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook.
• Attention to detail.
• Customer service experience.
• Commitment to inclusive practices and working with diverse student populations.
• Successful interview (Including Word and Excel tests)
• Successful completion of three background checks.

Preferred Qualifications

• Bachelor’s degree.
• Experience with SAP or other automated accounting system.
• Experience in higher education.
• Experience with Accounts payable.
• Experience processing 1099’s and W-9’s.

Job Description

Essential Functions

Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA)

• Ability to work on campus in an office setting.
• Work is normally performed in a typical interior/office work environment.
• Ability to sit for long lengths of time
• Dexterity of hands and fingers to operate a computer keyboard and mouse.
• Most work done at a desk, utilizing a computer and phone.
• Extensive verbal communication skills (provide information and assistance regularly).
• Understanding of written and verbal directions.
• Intermediate math skills (addition, subtraction, multiplication, division, fractions, percentages).
• Must be able to lift/pull/push up to 10 pounds.

To apply, please visit:

https://jobs.millersville.edu/postings/14133