Receives and screens telephone calls and inquiries, providing information and/or referring caller to appropriate individual(s) and/or organizational unit(s) for response.

Greets visitors, staff or students in person, ascertains nature of business and provides standard information related to Human Resources and general information.

Utilizes appropriate systems or resources as needed to assist visitors/employees with disabilities.

Responsible for processing of temporary employees (e.g., short-term hourly, volunteers) and Board items related to their employment. Including referral, follow up, and clearance of their Live Scan fingerprints.

Prepares reports, correspondence, notices, memoranda, spreadsheets, charts, forms, agendas, and other documents in support of employment, collective bargaining negotiations and related functions.

Receives, handles, and files confidential and private information pertaining to the District and its employees, including employee evaluations, disciplinary actions, grievances, EEOC complaints, and information related to collective bargaining.

Enters and maintains employee information in relational databases of human resources information (e.g., PeopleSoft, LACOE system, CalPERs Benefit system).

Receives, processes, and distributes departmental mail.

Researches, responds to, or refers employees' questions about personnel policies and procedures.

Maintains and updates information for personnel and subject matter files, ensuring proper treatment of confidential information.

Performs general data entry such as, but not limited to, updating of mailing lists used for recruiting, assembling data and information for surveys and reports.

May train, coordinate, and review the work of temporary employees hired by the Department.

Prepares and distributes position vacancy announcements. Creates for review and approval, vacancy advertisements to newspapers and periodicals. Posts position vacancies on web sites.

Accepts and processes job applications for recruited positions. Examines application packages for completeness and required information. Enters data onto a computer-aided file for applicant tracking, ensuring up-to-date information on applicants and deleting outdated information.

Responds to inquiries and conveys information about services provided by the Human Resources Department. Refers difficult or sensitive matters to the appropriate manager or administrator.

Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times.

May assist with assembling applications, supporting materials, and interview/rating forms for selection committees. May assist with communication with candidates on logistics for recruitment and selection processes.

Provides employment and general information about the District to prospective job applicants. Responds by letter to inquiries of persons interested in employment, compiling and forwarding special request information (e.g., schedules, maps, etc.) as requested.

Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements. Monitors budgets and contractual provisions.

Assist HR personnel as directed.

Maintains currency of knowledge and skills related to the duties and responsibilities.

Performs other related duties as assigned.

Minimum Qualifications


Education and Experience
Requires a high school diploma or the equivalent, plus one year of post-secondary course work in Secretarial Science, Human Resources, or a related area and 2 years of progressively responsible experience in a customer service environment. Experience in Human Resources or closely related function is preferred.

Preferred Qualifications

• Bachelor's Degree in Business Administration, Public Administration, Human Resources, Legal Studies, Communications, or a related field.
• Experience handling confidential, sensitive, or protected information and maintaining records with a high degree of accuracy and discretion.
• Experience maintaining high volumes of electronic HR records and utilizing case management, database, records management, or human resources information systems.
• Experience supporting Equal Employment Opportunity (EEO), Civil Rights, Diversity, Title IX, Student Conduct, Human Resources, or related compliance functions.

Supplemental Information


Knowledge and Skills

The position requires professional knowledge of:

Basic knowledge of generally accepted Human Resources practices

Sensitivity to, and understanding of, the diverse academic, socio-economic, cultural, ethnic and disability backgrounds of community college employees and students.

Use of a personal computer for word processing, tabulating data on spreadsheets, desktop publishing, web updates, accessing and entering data onto relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.

Human relations/interpersonal skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions, and to facilitate discussions with individuals via face to face, telephone or email communication.

Math to compute sums, averages, ratios, products, and quotients.

Language, grammar, and writing skills to prepare professional correspondence.

Abilities

This position requires the ability to:

Use computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and specialized database software used in education

Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading, editing, to prepare original correspondence.

Maintain up-to-date files and ensure security and confidentiality of information.

Maintain productive and cooperative working relationships with others.

Exercise sensitivity and discretion in handling confidential/private information and materials.

Physical Abilities

The following required physical abilities may be met with or without reasonable accommodations.

Function indoors in an office environment engaged in work of primarily a sedentary nature with some requirement to move about the campus.

Must be able to recognize printed material (printed or online) for more than 75% of the expected work time.

The person in this position frequently communicates with members of the campus community. Must be able to exchange accurate information in these situations. Retrieve work materials with or without accommodation.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Requires the ability to lift, push, and pull objects of medium weight (less than 30 lbs.) on an occasional basis with or without accommodation.

Licenses and Certificates
May require a valid driver's license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Salary/Fringe Benefits

Grade 9 on District Confidential Salary Schedule ($5,557.00 /month).

Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.)

Participation in the Public Employee's Retirement System that is also integrated with Social Security.

Selection Procedure
After the application closing date, a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions, meeting the minimum requirements does not guarantee an interview. If you have questions or would like to follow-up regarding your application, please contact Human Resources at HR@Cerritos.edu as search committee members are unable to discuss specific recruitments.

Conditions of Employment

This is a full-time, 12-calendar month confidential position.

Hours of employment are: Monday thru Friday 8:00 am to 4:30 pm.

Permanent classified, confidential, and management positions are eligible to telecommute one day per week. Telecommuting requests must be approved by eligible employees' immediate supervisor.

Initial placement of employees on Confidential Salary schedule is at Step 1.

Employment is to be effective as soon as possible following completion of the selection process.

Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit a TB Risk Assessment reviewed and signed by a health professional before employment.

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.

Candidates must be able to provide proof of California residency prior to employment.

** Please note - the District does not provide for immigration sponsorships such as H1B Visas.

Application Procedures
Application materials must be submitted by the closing date. We are committed to providing an inclusive and accessible interview process. If you require a reasonable accommodation to interview due to a disability, please contact Human Resources at hr@cerritos.edu as early as possible. While advance notice (ideally at least 72 hours before the scheduled interview) helps ensure we can meet your needs, we will make every effort to accommodate requests made at any time.

It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Required Documents

1. Cover Letter
   
   
2. Resume/CV
3. Copy of Unofficial Transcripts (Must show all coursework completed and the conferral date of the degree)

To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/5437970/ft-human-resources-clerk-confidential

The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. . je-d9b0958dcefa425693c71e04f7c43ea0

Receives and screens telephone calls and inquiries, providing information and/or referring caller to appropriate individual(s) and/or organizational unit(s) for response.

Greets visitors, staff or students in person, ascertains nature of business and provides standard information related to Human Resources and general information.

Utilizes appropriate systems or resources as needed to assist visitors/employees with disabilities.

Responsible for processing of temporary employees (e.g., short-term hourly, volunteers) and Board items related to their employment. Including referral, follow up, and clearance of their Live Scan fingerprints.

Prepares reports, correspondence, notices, memoranda, spreadsheets, charts, forms, agendas, and other documents in support of employment, collective bargaining negotiations and related functions.

Receives, handles, and files confidential and private information pertaining to the District and its employees, including employee evaluations, disciplinary actions, grievances, EEOC complaints, and information related to collective bargaining.

Enters and maintains employee information in relational databases of human resources information (e.g., PeopleSoft, LACOE system, CalPERs Benefit system).

Receives, processes, and distributes departmental mail.

Researches, responds to, or refers employees' questions about personnel policies and procedures.

Maintains and updates information for personnel and subject matter files, ensuring proper treatment of confidential information.

Performs general data entry such as, but not limited to, updating of mailing lists used for recruiting, assembling data and information for surveys and reports.

May train, coordinate, and review the work of temporary employees hired by the Department.

Prepares and distributes position vacancy announcements. Creates for review and approval, vacancy advertisements to newspapers and periodicals. Posts position vacancies on web sites.

Accepts and processes job applications for recruited positions. Examines application packages for completeness and required information. Enters data onto a computer-aided file for applicant tracking, ensuring up-to-date information on applicants and deleting outdated information.

Responds to inquiries and conveys information about services provided by the Human Resources Department. Refers difficult or sensitive matters to the appropriate manager or administrator.

Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times.

May assist with assembling applications, supporting materials, and interview/rating forms for selection committees. May assist with communication with candidates on logistics for recruitment and selection processes.

Provides employment and general information about the District to prospective job applicants. Responds by letter to inquiries of persons interested in employment, compiling and forwarding special request information (e.g., schedules, maps, etc.) as requested.

Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements. Monitors budgets and contractual provisions.

Assist HR personnel as directed.

Maintains currency of knowledge and skills related to the duties and responsibilities.

Performs other related duties as assigned.

Minimum Qualifications


Education and Experience
Requires a high school diploma or the equivalent, plus one year of post-secondary course work in Secretarial Science, Human Resources, or a related area and 2 years of progressively responsible experience in a customer service environment. Experience in Human Resources or closely related function is preferred.

Preferred Qualifications

• Bachelor's Degree in Business Administration, Public Administration, Human Resources, Legal Studies, Communications, or a related field.
• Experience handling confidential, sensitive, or protected information and maintaining records with a high degree of accuracy and discretion.
• Experience maintaining high volumes of electronic HR records and utilizing case management, database, records management, or human resources information systems.
• Experience supporting Equal Employment Opportunity (EEO), Civil Rights, Diversity, Title IX, Student Conduct, Human Resources, or related compliance functions.

Supplemental Information


Knowledge and Skills

The position requires professional knowledge of:

Basic knowledge of generally accepted Human Resources practices

Sensitivity to, and understanding of, the diverse academic, socio-economic, cultural, ethnic and disability backgrounds of community college employees and students.

Use of a personal computer for word processing, tabulating data on spreadsheets, desktop publishing, web updates, accessing and entering data onto relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.

Human relations/interpersonal skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions, and to facilitate discussions with individuals via face to face, telephone or email communication.

Math to compute sums, averages, ratios, products, and quotients.

Language, grammar, and writing skills to prepare professional correspondence.

Abilities

This position requires the ability to:

Use computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and specialized database software used in education

Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading, editing, to prepare original correspondence.

Maintain up-to-date files and ensure security and confidentiality of information.

Maintain productive and cooperative working relationships with others.

Exercise sensitivity and discretion in handling confidential/private information and materials.

Physical Abilities

The following required physical abilities may be met with or without reasonable accommodations.

Function indoors in an office environment engaged in work of primarily a sedentary nature with some requirement to move about the campus.

Must be able to recognize printed material (printed or online) for more than 75% of the expected work time.

The person in this position frequently communicates with members of the campus community. Must be able to exchange accurate information in these situations. Retrieve work materials with or without accommodation.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Requires the ability to lift, push, and pull objects of medium weight (less than 30 lbs.) on an occasional basis with or without accommodation.

Licenses and Certificates
May require a valid driver's license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Salary/Fringe Benefits

Grade 9 on District Confidential Salary Schedule ($5,557.00 /month).

Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.)

Participation in the Public Employee's Retirement System that is also integrated with Social Security.

Selection Procedure
After the application closing date, a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions, meeting the minimum requirements does not guarantee an interview. If you have questions or would like to follow-up regarding your application, please contact Human Resources at HR@Cerritos.edu as search committee members are unable to discuss specific recruitments.

Conditions of Employment

This is a full-time, 12-calendar month confidential position.

Hours of employment are: Monday thru Friday 8:00 am to 4:30 pm.

Permanent classified, confidential, and management positions are eligible to telecommute one day per week. Telecommuting requests must be approved by eligible employees' immediate supervisor.

Initial placement of employees on Confidential Salary schedule is at Step 1.

Employment is to be effective as soon as possible following completion of the selection process.

Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit a TB Risk Assessment reviewed and signed by a health professional before employment.

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.

Candidates must be able to provide proof of California residency prior to employment.

** Please note - the District does not provide for immigration sponsorships such as H1B Visas.

Application Procedures
Application materials must be submitted by the closing date. We are committed to providing an inclusive and accessible interview process. If you require a reasonable accommodation to interview due to a disability, please contact Human Resources at hr@cerritos.edu as early as possible. While advance notice (ideally at least 72 hours before the scheduled interview) helps ensure we can meet your needs, we will make every effort to accommodate requests made at any time.

It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Required Documents

1. Cover Letter
   
   
2. Resume/CV
3. Copy of Unofficial Transcripts (Must show all coursework completed and the conferral date of the degree)

To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/5437970/ft-human-resources-clerk-confidential

The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. . je-d9b0958dcefa425693c71e04f7c43ea0