GME Program Admin Associate

Working collaboratively under the functional supervision of the Program Directors and the GME Program Administrator Senior, this position assists with recruitment, onboarding, scheduling, evaluations, program documentation, and other activities essential to the effective administration of graduate medical education programs. The successful candidate will demonstrate strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a collaborative academic healthcare environment. This position is nonexempt under the Fair Labor Standards Act (FLSA). Program Administration and Coordination Provide administrative support to Program Directors and the GME Program Administrator Senior, including calendar management, meeting coordination, and event planning. Create and maintain resident and fellow rotation schedules, conference calendars, and other program schedules. Coordinate regularly scheduled resident and fellow evaluations, including meetings with Program Directors and tracking completion. Coordinate annual educational scheduling invitations for General Practice Residency (GPR), Oral and Maxillofacial Surgery (OMS), and selective rotations. Assist with program communications, guest lecturer coordination, and educational activities. Support annual graduation planning, resident appreciation events at the main hospital and School of Dentistry, and other program-related activities. Recruitment and Onboarding Assist the GME Program Administrator Senior with residency and fellowship recruitment, including interview scheduling and coordination. Support onboarding and orientation activities for incoming residents and fellows. Coordinate institutional system access requests, including MiDent access, for incoming trainees. Program Records and Educational Activities Maintain rotation and conference calendars in MedHub. Update didactic course schedules and educational activities in MedHub. Track and document attendance at didactic sessions and conferences. Assist with maintaining program records and tracking administrative deadlines Additional Responsibilities: Supports program requirements as assigned by supervisor or the functional supervision of the GME Program Administrator Senior Associate's degree in health care administration, business administration, or a related field, or an equivalent combination of education and experience. 1 or more years of related experience. Demonstrated organizational and time-management skills, including the ability to independently prioritize competing deadlines, manage multiple assignments, and ensure timely follow-through. Strong tracking, problem-solving, and attention-to-detail skills, with a commitment to accurate work and timely follow-up. Proficiency in Microsoft Office and experience using databases, email, and calendar management applications. Strong interpersonal and communication skills, with the ability to work effectively with faculty, staff, and institutional partners. Demonstrated initiative, independent judgment, and ability to collaborate effectively in a team environment. Ability to exercise discretion and sound judgment when handling sensitive and confidential information. Knowledge of University of Michigan policies and procedures. Experience supporting graduate medical education, residency or fellowship programs, recruitment, or trainee scheduling. Experience with MedHub or comparable graduate medical education management systems. Demonstrated ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and perspectives. Experience with MiChart (Cadence and Reporting Workbench), particularly if supporting clinical operations. Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended. The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.