Graduate Program Administrator

Job Details

Posting Number: S15272P

Working Title: Graduate Program Administrator

Department: Franklin-Biochemistry

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department: Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website: https://www.bmb.uga.edu/

Posting Type: External

Retirement Plan: TRS or ORP

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: M-F, 8am-5pm; Occasional evening or weekend work may be needed during recruitment

Advertised Salary: Commensurate with experience

Posting Date: 2026-06-11

Open until filled: Yes

Proposed Starting Date: 2026-07-13

Location of Vacancy: Athens Area

Position Summary

This position is responsible for the effective coordination of the Biochemistry and Molecular Biology Graduate program within the Franklin College of Arts & Sciences. The Graduate Program Professional position is a mid-level position with the opportunity for growth. This position is expected to interact with approximately 80-90 Graduate students within the Department of Biochemistry and Molecular Biology.

Knowledge, Skills, Abilities and/or Competencies

Excellent interpersonal skills, professional demeanor, self motivation, experience in a diverse environment and the ability to multi-task. In addition, considerable knowledge of Graduate School policies and procedures is required. The ability to create and maintain complex databases, maintain accurate records, assemble and organize data and to prepare reports.

Duties/Responsibilities

Graduate Affairs Administration (30%)

• Inform current graduate students of Graduate School policies and procedures.
• Inform current graduate students of departmental requirements for MS and PhD programs.
• Coordinate comprehensive exam oral defenses, MS thesis defenses and PhD defenses.
• Maintain database of current students containing all pertinent academic information.
• Maintain alumni database.
• Departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College of Arts and Sciences business/dean’s office.
• Collect and submit Graduate School travel award applications for interested graduate students.
• Ensure departmental and graduate school deadlines are met by tracking graduate student degree progress.
• Create 7000/9000 course sections in Banner, clear advising flags, and assist students with course registration as needed.
• Maintain student directory on website.
• Prepare and submit to Franklin Works hiring proposals, terminations, and all payroll information each semester for all students and Teaching/Lab assistants.
• Process and manage various forms through GradStatus.
• Provide specific graduate student performance data to graduate coordinator to complete NIH surveys and other annual reviews.

Teaching Assistant Position Management (30%)

• Actively recruit eligible graduate teaching assistants from extra departmental sources.
• Screen interested teaching and lab assistant candidates for eligibility and direct them through application process.
• Ensure teaching and lab assistants adhere to university and departmental requirements.
• Work closely with designated Payroll Manager for Biochemistry and Molecular Biology.
• Assist Graduate Coordinator with matching graduate teaching and lab assistants to departmental staffing needs.

Graduate Admissions Coordination (20%)

• Review documents for completeness.
• Translate grades from US and international academic systems into a 4.0 GPA scale.
• Create and maintain applicant databases and spreadsheets.
• Schedule and coordinate applicant interviews with admissions committee.
• Implement changes in departmental admission procedures and policies.
• Complete admission and denial notices.
• Compose offer letters and prepare contracts for GTA, GLA, GRA and fellowship recipients.
• Inform committee on graduate school and departmental regulations.
• Participate in ILS recruitment weeks.

General Departmental Support (20%)

• Serve as backup to the Administrative Specialist.
• Perform tasks and assignments as instructed by the office manager or departmental leadership.
• Support the faculty and provide customer service or refer to appropriate staff.
• Assist the department Head, faculty and other staff to coordinate with college and university facilities staff.