Graduate Programs Specialist

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for a Graduate Program Specialist on the Dahlonega campus. This position is to provide administrative management of graduate programs.

For technical support or assistance completing a job application, please contact the USG Service Desk at (877) 251-2644 or support@usg.edu.

Responsibilities

• Supports administrative, clinical, and admissions operations for the graduate programs. Key responsibilities includes; initiating, maintaining, and coordinating Memoranda of Understanding (MOU) contracts with clinical sites in collaboration with the UNG attorney and paralegal for the graduate programs. Facilitating and assisting with clinical placement arrangements for students enrolled in the MSN program.
• Maintaining and updating graduate nursing admissions spreadsheets to accurately track applicants, admissions decisions, deferments, and withdrawals. Monitoring admissions data to ensure accurate reporting and record-keeping. Scheduling and coordinating student orientations.
• Collects clinical documents and ensures documents are up-to-date throughout the program. Maintains student files and registers students for courses as needed.
• Manages graduate student communications and serves as the first point of contact for graduate program emails and telephone calls. Record, prepare, and distribute official minutes for committees as assigned. Works closely with Graduate Programs Coordinators.
• Coordinates and monitors all aspects of the credentialing processes for graduate programs through using the online tracking databases. Monitors daily for expiring clinical requirements and submitted site requests/documents. If a request for a new site is submitted, forward the request to the program coordinator for approval prior to initiating an MOU. Informs course coordinator if a clinical requirement has expired and the student has not responded to requests for updated requirements.
• Creates, distributes, and maintains graduate program course surveys and end of course evaluations. Perform other job-related duties as assigned to support operational continuity of the Department of Nursing.
• Identify and document newly qualified preceptors participating in the Preceptor Tax Incentive Program (PTIP). Accurately tracking and recording precepted student clinical hours accumulated each semester. Maintain organized and compliant records of preceptor participation and student placements. Ensure accuracy and completeness of all required PTIP documentation. Meet strict, time-sensitive reporting deadlines. Submit required semester reports each semester.

Knowledge, Skills, and Abilities

• Office management as well as secretarial knowledge.
• Office equipment and computer software programs.
• Ability to complete tasks with frequent interruptions.
• Ability to maintain confidentiality of student and departmental records of a sensitive nature.
• Ability to work with visitors, students, and faculty in a professional and courteous manner.
• Ability to enter, organize, and retrieve, information from databases as needed.

Required Qualifications

• High school diploma required.
• Three years of clerical or administrative experience, or equivalent combination of education and experience

Required Documents to Attach

• Resume and Cover Letter
• Contact information for three professional references

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Position of Trust

Organization

The University of North Georgia is a member of the University System of Georgia and holds designations as a state leadership institution and as The Military College of Georgia. With more than 18,000 students, the University of North Georgia is one of the state's largest public universities. The regional, multi-campus university offers more than 100 programs of study ranging from certificate and associate's degrees to professional doctoral programs.

The University of North Georgia's educational experience provides a solid foundation to help students become civic, professional and military leaders who serve communities locally and globally. UNG's student-focused environment includes quality education, service, inquiry, and creativity.

UNG is one of only six senior military colleges in the United States and its residential Army ROTC program consistently ranks among the best in the country. UNG competes in NCAA Division II in baseball, softball, golf, basketball, soccer, mixed rifle, and women's cross country.

The University of North Georgia has seven academic colleges and institutes: the College of Arts and Letters, the Mike Cottrell College of Business, the College of Science and Mathematics, the College of Education, the College of Health Professions, University College, and the Lewis F. Rogers Institute for Environmental and Spatial Analysis.

At the undergraduate level, UNG offers the Associate of Arts (A.A.) and the Associate of Science (A.S.) degrees and the Bachelor of Applied Science (BAS); Bachelor of Arts (BA); Bachelor of Science (BS); Bachelor of Business Administration (BBA); Bachelor of Fine Arts (BFA); and Bachelor of Science-Nursing (BSN).

Graduate degrees offered at UNG include: Doctor of Physical Therapy (DPT); Education Specialist in School Leadership (EDSSL); Master of Education (Med); Master of Arts in Teaching (MAT); Master of Arts in history (MA); Master of Arts in International Affairs (MAIA); Master of Science in clinical mental health counseling (MS); Master of Science in family nurse practitioner (MS); Master of Science in nursing education (MS); Master of Science in physical education (MS); Master of Science in criminal justice (MS); Master of Public Administration (MPA); Master of Business Administration (MBA); Master of Music (MM).

The University of North Georgia was formed through the consolidation of North Georgia College & State University and Gainesville State College, two of the top-performing schools in the University System of Georgia, in January 2013. Positioned in the fastest-growing region of the state, UNG comprises five campuses and online opportunities united by a single mission focused on academic excellence and academic and co-curricular programs that develop students into leaders for a diverse and global society.

UNG's campuses are located across the northeast Georgia region in Blue Ridge, Cumming, Dahlonega, Gainesville, and Oconee County. With easy access to metro Atlanta and Georgia's mountain and piedmont areas, the region features vibrant cultural and recreational opportunities, including Lake Lanier and the the Appalachian Trail.

The University of North Georgia is part of the University System of Georgia Complete College Georgia (CCG) initiative to improve the retention, progression, and graduation of students. Grounded in the successes and strengths of the past and inspired by the potential of the new University of North Georgia, UNG's Complete College Georgia plan seeks to advance educational attainment in the northern part of the state, contributing to the region's workforce and economic prosperity.

To obtain application information for the University of North Georgia, call the Admissions Office at 706-864-1800, or for a closer look at the university, visit www.ung.edu.