Role type: Full Time (1.0 FTE); Fixed-term for 9 months
Faculty: Faculty of Science
Department/ School: Science Secretariat
Salary: UOM 5: $86,943 - $99,864 p.a. plus 17% super
- Make a direct impact on graduate researchers / build policy and systems expertise / join a supportive science faculty
- Take the next step and apply to support science graduate researchers and enhance their experience.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
You will support science graduate researchers through high-quality candidature administration and responsive, student-centred service.
You will coordinate key enrolment, induction and development activities that support research training across seven schools.
What you will deliver:
- Administer graduate researcher enrolments, inductions and candidature variations within policy frameworks and agreed service standards.
- Provide accurate advice on University and Faculty policies to graduate researchers, supervisors and professional staff.
- Plan and support induction, enrichment and professional development events for graduate researchers.
- Contribute to continuous improvement by reviewing processes, implementing enhancements and sharing good practice across the team.
- Prepare reports and communications, including newsletter content, to support compliance, planning and engagement.
You may be a great fit if you:
- Demonstrate skill interpreting policy and advising diverse stakeholders on procedures and requirements.
- Manage high-volume workloads with accuracy, meeting deadlines in busy, deadline-driven environments.
- Communicate clearly in writing and verbally, tailoring messages for students, academics and senior staff.
- Value inclusive, student-centred service and enjoy working collaboratively within cross-functional teams.
- Use databases, spreadsheets and reporting tools confidently, with capacity to learn new systems quickly.
- Hold an undergraduate qualification or bring equivalent administrative experience in complex organisations.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team – Science Secretariat
Your new team sits within the Science Secretariat, supporting graduate researchers across seven diverse schools. We design and deliver enrolment, candidature and development services that enable graduate researchers to thrive.
You will join colleagues who value collaboration, continuous improvement and inclusive, student-focused service.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au.
Application essentials:
- Visit "apply with us" to learn more about the process, including tips and FAQs.
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
- Please upload your responses to the Selection Criteria, found in the Position Description.
Want to know more?
- For queries related to this specific position, contact Melissa Pearson at pearsonm@unimelb.edu.au
- For questions related to our recruitment process email Oliver Bukasa at hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: 7 October 2026 at 11:55 PM; Melbourne time zone.
Position Description: