Job Details
Full-Time/Staff/ Exempt
Work Schedule
Monday through Friday, specific hours may vary
Job Summary
The Graduate Student Academic Advisor and Certification Specialist provides critical support for a variety of different programs: Boot Camp, Master of Arts in Administration of Special Education (MAAASE), Master of Arts in Educational Leadership (MAEL), Master of Arts in Teaching (MAT), Master of Organizational Leadership (MOL) and Master of Science in Instructional Design Technology (MSIDT). Job responsibilities include extensive communication with prospective students, program directors, the…
Oklahoma State Department of Education (OSDE), as well as other offices on campus.
Responsibilities
Essential Functions:
- Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation
- Develop a degree plan that includes core courses required for the degree and a plan for meeting any additional hours needed to graduate.
- Monitor academic progress and work proactively to promote learner success. Programs currently include Boot Camp, MAASE, MAEL, MAT, MOL, and MSIDT
- Serve as the Certification Specialist for MAASE, MAEL and Alt Cert learners:
- Communicate with the OSDE for Boot Camp, MAASE and Alt Cert.
- Collect information for course completion, verification, certification related letters for BootCamp, MAASE and Alt Cert.
- Maintain spreadsheet tracking academic progress, certification, adds/drops and program changes.
Administrative Duties:
- Create and submit group calendars to appropriate offices as needed
- Manage applicants’ Recruit accounts to accept and enroll them as a student
- Use CRM to track applications and maintain communication with potential and accepted students
- Process add/drop/Extraordinary Circumstance forms as necessary
- Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement
- Prepare monthly conferment list for registrar's office
- Provide budget management assistance for Boot Camp, MAASE, MAEL and MAT
- Manage and report textbook changes for each Boot Camp and cohort
- Communicate with instructors if grades or attendance information is needed
- Serve as the primary contact for KDP and organize membership activities
- Process CCOSA student memberships
- Identify and resolve student issues through collaborative problem solving
- Assist with program advisory boards
Recruiting efforts:
- Attend Conferences (register, set up & tear down, shop for supplies, etc.)
- Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment
- Recruit BAE and Alt Cert students to program pipeline
Boot Camp:
- Collect information for and send out Boot Camp related letters for OSDE
- Coordinate with PGS Marketing to promote Bootcamps
- Provide instructor recommendations
- Coordinate textbook/resource acquisition for learners
- Attend and assist with set up for the first and last Bootcamp sessions
- Assist Adjunct instructors with setting up SNU’s EdPlan
Other responsibilities:
- Additional duties as assigned by leadership
Required Qualifications:
- Southern Nazarene University is an expression of the Church of the Nazarene. According to SNU policy, all faculty and staff must profess faith in Jesus Christ, possess a strong personal Christian commitment and be committed to the SNU mission to make Christlike disciples through higher education in a Christ centered community.
- As an institution of the Church of the Nazarene, applicants must understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including a belief in equal opportunity to work, contribute, and flourish without discrimination.
- Bachelor degree
- Experience working in pk-12 public or private education
- Minimum of two years of related work experience and/or relevant training
- Strong verbal and written communication skills
- Ability to prioritize multiple demands in fast-paced work environment
- Experience with various computer software applications
- Ability to travel with possible overnight stays
Preferred Qualifications:
- Master’s degree
- Experience in teaching/teaching certification
- Experience in higher education
- Ability to use technology/computer systems and work in Recruit, Advise, and Colleague CRMs
Supervision Received:
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Apply Online for this position at Southern Nazarene Careers
Benefits
Generous benefit structure including family health insurance plan (shared cost), long term disability, dental insurance, group life insurance, retirement matching, tuition remission, vacation, sick leave, personal days, and holidays.
Organization
Southern Nazarene University is a private, Christian, liberal arts university. It is an expression of the educational ministry of the Church of the Nazarene. Based at its main residential campus located just west of Oklahoma City, SNU serves students from around the world at multiple locations in Oklahoma and through online educational opportunities.
Founded in 1899, SNU grew out of several small evangelical colleges committed to training people for service to God and their fellow man. During the later part of the nineteenth century, settlers in Arkansas, Kansas, Louisiana, Missouri, New Mexico, and Texas founded these educational institutions to promote the optimistic message that the result of people fully aligning their lives with God’s work in the world would be personal holiness and compassionate service.
Southern Nazarene University values each person created in the image of God, therefore, we also desire to be a community that reflects representation of diversity. We care about inclusion and equity through the refining of our character, the way we create culture and the way we serve Christ. Our University values reconciliation through God’s love.
Southern Nazarene University policy prohibits discrimination on the basis of race, sex, age, color, creed, national or ethnic origin, marital status, disability, genetic information, veterans status or any other legally protected class in the recruitment and admission of students, in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary, and in the operation of all university programs, activities, and services.
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