Verifies and provides letters for potential employers for
students who are expected to meet degree requirements for the
current semester.
Responsible for commencement ceremony preparation, including
preparing and proofing list of graduates for commencement program,
ordering signs, ticketing, preparing diploma covers, providing
lists to all faculty and assigning rooms for graduates.
Responsible for clearing students, checking grades, posting
degrees and academic distinction each semester to the integrated
student information system (Banner). Prepares and distributes Final
Graduation and Ranking Lists.
Utilizes scanning database to scan and index graduation
documentation.
Responds to requests for information such as number of
university graduates and degrees earned.
Oversees printing of diplomas. Responsible for verifying,
processing, proofing, and mailing all diplomas, includes processing
requests for duplicate diplomas.
Completes application for Be on Time Loans and Tuition
Rebates.
Responsible for degree evaluation and planning system
(DegreeWorks) ensuring accuracy of programs and scribing.
Communicates with curriculum coordinator to ensure all changes
are incorporated into the degree evaluation system each academic
year regarding new courses and programs ensuring that all updates
have been incorporated into DegreeWorks.
Responsible for ensuring service excellence to all University
stakeholders.
Requires detailed knowledge and familiarity of all university
policies and procedures.
Serves on various university committees.
Contributes to the effective team management of all relevant
problems, issues, and opportunities.
% FTE
1.0
Hiring Range
$45,486.69-$57,995.53
Education
Required:
Bachelor’s degree (B.A. or B.S.) or higher.
Preferred:
Master’s degree.
Required Licensing/Certification
N/A
Knowledge, Skills, and Abilities
Knowledge of:
- Policies, procedures, and practices.
- DegreeWorks curriculum software.
- University catalog interpretation.
- Microsoft Office Professional or similar application.
Skill in:
- Detail oriented
- Effective customer service
- Problem-solving and decision-making
- Multitasking and time management
- Both verbal and written communication.
Ability to:
- Monitor work for accurate information.
- Ability to maintain the security or integrity of critical
infrastructure, which may include communication systems, computer
networks and systems, cybersecurity systems, electrical grid,
hazardous waste treatment or water treatment system.
Work Experience
- Two (2) years directly related job experience in higher
education.
- Previous experience in the Registrar’s office is
preferred.
- 3 years of experience with Banner student information system
preferred.
- Experience with catalog software and DegreeWorks programming
preferred.
Working/Environmental Conditions
- Routine office environment.
- Sitting or standing in one location much of the time.
- Use of video display terminal.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work
environment that is free from discrimination for all persons
regardless of race, color, religion, sex, age, national origin,
individuals with disability, sexual orientation, or protected
veteran status in its programs, activities, admissions or
employment policies. This policy of equal opportunity is strictly
observed in all University employment-related activities such as
advertising, recruiting, interviewing, testing, employment
training, compensation, promotion, termination, and employment
benefits. This policy expressly prohibits harassment and
discrimination in employment based on race, color, religion,
gender, gender identity, genetic history, national origin,
individuals with disability, age, citizenship status, or protected
veteran status. This policy shall be adhered to in accordance with
the provisions of all applicable federal, state and local laws,
including, but not limited to, Title VII of the Civil Rights
Act.
Manual of Administrative Policies and Procedures
Close Date
Open Until Filled (overrides close field)
Yes
Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's degree or higher? (Master's degree
preferred)
- Bachelor's Degree or Higher
- Master's Degree
- None of the above
- * Do you have two (2) years of directly related job experience
in higher education?
- * Do you have previous experience in the Registrar’s office?
- * Do you have 3 years of experience with Banner student
information system?
- * Do you have experience with catalog software and DegreeWorks
programming?
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Official Transcripts
Optional Documents
- Other Document
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
