"Grants and Contracts Accounting Director"

JOB SUMMARY

The Grants and Contracts Accounting Director directs, manages, and leads the post-award fiscal administration of all grant awards for the College by ensuring compliance with Institution's financial policies, procedures, applicable federal regulations, and donor stipulations, including 2 CFR 200 Uniform Guidance and State of Texas Uniform Grant Management Standards.

This position directs the daily operation of Grants Accounting and provides guidance to management on proposals, billing, reporting, administration, and provides input to integrate state and federal principles and practices into college policy.

ESSENTIAL FUNCTIONS

• Assist in developing strategic initiatives relative to grants and contracts providing direction to college leadership on contract and grants negotiations, proposals, billings, budgets, accounting, and reporting.
• Develop, implement, and maintain procedures and processes for the accounting grants and contracts department.
• Responsible for the computation, preparation, submission, and securing of HCCs Facilities and Administrative (F&A) Rates as defined in Code of Federal Regulation (CFR) Title 2 Part 200.
• 420, which is the mechanism used to reimburse the College for infrastructure support costs associated with grants and contracts.
• Lead all audits and program reviews relating to grants by various federal and state entities and funding agencies.
• Responsible for preparing annual Schedule of Expenditures of Federal and State Awards for audit as required by the U.S. Office of Management and Budgets OMB Compliance Supplement and The State of Texas Single Audit Circular.
• Stay abreast of regulatory guidelines and laws.
• Interpret federal, state, and local grants ensuring institutional compliance.
• Responsible for preparation of the annual Restricted Fund budget for presentation to the Board of Trustees.
• Also responsible for the design and observance of proper department office procedures that monitor and enhance internal controls to provide reasonable assurance that operations are effective and efficient, assets are safe-guarded, and financial information is reliable and compliant with applicable laws and regulations, Oversee the post-award fiscal administration of all grants and contracts awarded to the College.
• Directs the accounting activities of accountants and staff within the Grants Accounting Department.
• Determine appropriateness of financial restricted fund transactions and their compliance with Uniform Guidance, state regulations, agency rules, and College policies and procedures.
• Review allowable costs including, but not limited to approval of purchase requisitions, invoice payments, travel requests, P-Card transactions, payroll distributions, stipends, and tuition benefits.
• Monitor sub-recipient compliance and risk assessments; federal, state, and other required reporting for grant programs; and invoicing, effort reporting, cost sharing, cost transfers, financial reporting, and closeouts for individual grant projects.
• Work closely with grant managers, faculty, administrators, and departments to ensure grant funds are properly set up and maintained and funds are used appropriately.
• Ensure that individuals are aware of and comply with donor restrictions, processes, and policies involving funds under their management.
• Approve all grant related budgets, journal entries, requisitions, budget adjustments, cost transfers, cost sharing, G-Code requests, adjustments to accounts receivable, travel requests, and Concur transactions.
• Approve grant and contract invoicing.
• Monitor receivables and amounts due from agencies.
• Approve direct cash draws from G5, ASAP, NSF Research.gov, TWC CEDAR and THECB portal.
• Interact with governmental agencies (e.g., federal, state) and work collegially and respectfully with faculty, staff, and funding agencies.
• Apply understanding of federal and state rules, regulations, policies, and procedures.
• Interpret policies and funding agency regulations for others.
• Manage multiple types of award mechanisms including grants, sub-awards, and cooperative agreements.
• Stay abreast of new and/or revised regulations and communicate college-wide notifications of new and revised regulations.
• Responsible for the timely and accurate submission of reports to federal and state agencies and provide monthly restricted fund status reports to HCC management.
• Participate in the month-end and year-end closing of the general ledger.
• Prepare Single Audit Schedule of Expenditures and accompanying notes for federal and state grants.
• Work directly with auditors and provide documentation, support, and responses for the Single Audit.
• Ensures compliance with regulatory audits/inspections and/or internal reviews.
• Develop and recommend corrective action plans to address deficiencies identified.
• May serve as liaison to audit team(s) during on-site visits.
• Develop and maintain policies, procedures, and business processes for establishing internal controls to ensure the accuracy and integrity of financial data and/or systems that support grant accounting.
• Develop HCC indirect cost recovery (F&A) proposal.
• Negotiate IDC rate with DHHS and seek agency and HCC Chancellor approval.
• Prepare the annual restricted budget and budget variance analysis for submission and approval by Board of Trustees (BOT).

QUALIFICATIONS

Education & Experience

• Bachelors degree with a major in Accounting required
• Masters degree in business administration or Accountancy preferred
• 6 years of accounting and finance experience; including 2 years of grants accounting and supervisory experience required
• Higher education experience preferred

Licensing & Certification

• Valid Texas Driver License
• Certified Public Accountant (CPA) license preferred

Special Skills

• MS Office Programs
• Information Management Systems
• Project Management
• Budget Management

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the countrys largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, youll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York Citys 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and dont forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nations top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houstons cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.