"Grants and Contracts Specialist (Open Rank, Entry to Senior)"

Job Summary

The Department of Medicine (DOM) Research Office has an opening for a full-time University Staff Entry to Principal Professional Grants and Contracts Specialist. This role is responsible for complex and varied financial transactions and regulatory work related to grant post-award administration. The primary responsibilities of this position are to assist Principal Investigators (PIs) with the financial, accounting, and procurement transactions and policies related to their funded research grants. The Grant and Contract Specialist will report to the Research Office Program and Grant Manager and provide centralized support to DOM Researchers and Division Research Administrators to ensure compliance with all Federal, State, Sponsor, and University policies & procedures.

This position is within a service center providing expertise to multiple divisions and faculty, and as such, performance of work is required 8am-5pm Monday through Friday. A minimum of three full, in-person days per week is required, with more in-person time possible, dependent on workload, customer availability, and University policies.

Key Responsibilities

• Enter funding distributions, Journal Entries, and Payroll Expenses Transactions, and reconciliation of subcontract and consultant invoices.
• Provide financial projection forecasting and interpretation for faculty.
• Update grant award data in standardized templates monthly and distribute to all faculty in a timely and professional manner.
• Conduct one-on-one meetings with faculty to describe their funding portfolio and discuss any necessary adjustments.
• Perform routine audits of payroll as well as other research expenses to ensure expenses are properly calculated and encumbered in the appropriate accounts. Make appropriate corrections in a timely manner.
• Respond to and file Post Award Core shared inbox emails with a high volume of requests and ensure timely and accurate responses and associated documentation is completed correctly.
• Writing and reviewing SOPs.

Work Location

Hybrid - this role is eligible for a hybrid schedule of 3-4 days per week 8Am - 5PM, on campus and as needed based on workload, in-person meetings, and CU Anschutz policies.

Qualifications

Minimum Qualifications

Entry Level: Bachelor's degree in accounting, finance, sciences, business, or a directly related field from an accredited institution. A combination of education and technical/paraprofessional experience directly related to this position may be substituted for the bachelor's degree on a year-for-year basis.

Intermediate Level: Bachelor's degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution. A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. One (1) year of professional level experience in a business or financial analysis role.

Senior Level: Bachelor's degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution. A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. Two (2) years of professional level experience in a business or financial analysis role.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience in research post-award grant administration, particularly accounting and/or finance responsibilities.
• Experience with financial reporting, ledger interpretations, procurement systems, and PeopleSoft HCM and Finance
• Concur Travel and Expense System experience.
• Experience in interpreting and applying post-award policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.

Knowledge, Skills, and Abilities

• Knowledge of the regulatory policies associated with the post-award administration of federal and private foundation grants Excellent written and verbal communication skills.
• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to work on multiple projects simultaneously.
• Ability to remain detail-oriented with changing priorities.
• Adaptability to grant-specific guidelines and the needs of different Principal Investigators (PIs).
• Ability to work independently following training.
• Outstanding problem-solving, logical reasoning, and analytical thinking.
• Ability to collaborate and form effective working relationships.

Anticipated Pay Range

• Entry Level: $48,070- $61,145
• Intermediate Level: $52,312- $66,541
• Senior Level: $56,553 - $71,936

How to Apply

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins: Immediately and continues until the position is filled. For best consideration, apply by February 1st, 2026.