Grants Officer

Job Description:

• Research Office
• This is a full-time fixed term position for up to 12 months with salary in the range $95,361 - $102,302 (HEW 6), plus a generous super allowance of up to 17%.
• Deliver expert guidance and strategic editing to ensure UQ's research grant applications are competitive, compliant, and submitted with absolute precision.
• Join a high-performing team where your grants and policy expertise will directly impact the University’s research success and performance.
• Based at our Toowong office.

About This Opportunity

The Grants Officer is a critical partner to the University’s research community, supporting the academic endeavour by enabling the delivery of high quality, competitive and compliant grant applications.

Working in a fast‑paced environment, you will manage multiple funding opportunities simultaneously and deliver with accuracy at speed and scale. The role requires strong coordination and prioritisation to manage workloads aligned to immovable deadlines.

A core aspect of the role is active engagement with researchers, including delivering workshops, information sessions and resources to support understanding of funding opportunities and processes.

Key responsibilities will include:

Expert Advisory & Compliance

• Deliver high-level, consistent advice on funding body guidelines and agreements, ensuring all applications are eligible and strictly compliant with both sponsor and University requirements.

Strategic Writing & Editing

• Enhance the quality of research submissions by providing expert writing and editing support for grant schemes of strategic importance, ensuring content is compelling and precise.

Workflow & Stakeholder Management

• Manage the end-to-end pre-award lifecycle, coordinating communication between researchers and funding bodies while proactively engaging with academic and professional staff to drive successful outcomes.

Data Integrity & Reporting

• Maintain and monitor accurate grant records to facilitate institutional reporting and performance analysis, identifying and resolving workflow issues to ensure all deadlines are met.

About You

You will be proactive and improvement‑focused, with a strong interest in refining processes, streamlining workflows and identifying smarter ways of working to enhance support for research excellence

• Relevant tertiary qualifications and/or demonstrated experience in grant review or editing within a research or policy environment. You possess the skills required to produce concise, persuasive content that aligns with complex instructions.
• Proven ability to interpret and apply complex policies and procedures. You use sound judgment and initiative to navigate non-routine issues and recommend solutions.
• Exceptional interpersonal and communication skills, with a track record of delivering high-quality, customer-focused services. You are adept at negotiating and exercising diplomacy with diverse internal and external stakeholders.
• Strong data interpretation skills, with the ability to maintain accuracy and exercise sound judgement when working with complex information.
• Ability to manage competing priorities under tight deadlines. You are highly organised and capable of working autonomously with minimal supervision.
• A strong continuous‑improvement mindset, with demonstrated ability to identify process inefficiencies, propose practical solutions, and contribute to the ongoing improvement of systems, workflows and service delivery.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history checks. Employer sponsored work rights are not available for this appointment.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section
• Resume

For more information about this opportunity, please contact Rylie at r.moran@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Applications close 21 April 2026 at 11.00pm AEST (Job Reference Number - R-63062). Please note that interviews have been tentatively scheduled for 27 April 2026.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Posted: 15/04/2026