Grants Specialist II (Remote) - Sponsored Projects Accounting
Scheduled Hours
40
Position Summary
The Grant Specialist provides guidance and technical expertise to the University’s research community in areas such as; Reporting, Invoicing, Transactional Approval and Regulatory Compliance. The Grant Specialist works independently, enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration.
Job Description
Primary Duties & Responsibilities:
- Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting federal and non-federal sponsored research agreements.
- Interpret external agency guidelines and advise administrators and faculty regarding the allowability and allocability of direct costs to grants, contracts and sub-agreements.
- Provide detail-oriented review, timely and accurate preparation, and submission of interim, annual, and final financial reports and invoices.
- Review salary and stipends for compliance with grant requirements and maintain confidentiality regarding the data.
- Process complex adjusting entries and budget carryover entries.
- Monitor and coordinate multiple reporting due dates and focus activities on the reports for complex projects (multiple PI, subcontracts, training grants…).
- Closeout accounting records for expiring grants. Follow-up with departments on outstanding issues that pertain to the report and/or invoice submission and closing process. Maintain documentation on correspondence with departments and external sponsors.
- Review expenditures for adherence to Federal regulations, agency requirements, award conditions, and University policies.
- Reconcile accounting records to ensure all costs are included on the financial report and/or invoice and closeout accounting records for expiring grants and contracts.
- Communicate and follow up with departments and/or faculty members on FFR submission or invoice and closing process issues. Maintain documentation on correspondence with departments and sponsoring agencies.
- Review and approve all transactions related to assigned grant portfolio to ensure compliance with University and sponsor guidelines. Primary issues involve sufficient justification, date of discovery, reasonableness, timelines, and department approvals.
- Review transactions at daily scheduled intervals. Approval/disapproval should be initiated within one business day.
- Contact and communicate with departments to resolve compliance issues regarding these transactions.
- Monitor monthly exception reports.
- Review and approve Administrative Cost Exception forms.
- Assist with gathering detail support for audits as needed.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
* Normal office environment
Physical Effort
* Typically sitting at a desk or a table
* Repetitive wrist, hand or finger movement
Equipment
* Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (2 Years)
Preferred Qualifications
Skills:
Accounting System, Analytical Thinking, Computer Literacy, Customer Service, Data Reporting, Deadline Management, Detail-Oriented, Faculty Management, Financial Information, Grant Funding, Grants Accounting, Internet Research, Managing Ambiguity, Multitasking, Oral Communications, Organizational Processes, Prioritization, Professional Judgement, Project Administration, Sponsored Research, Word Proccessing, Working Independently, Written Communication
Grade
G11
Salary Range
$53,100.00 - $90,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
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