Title III Strengthening Institutions Program (SIP) Coordinator

College’s U.S. Department of Education Strengthening Institutions Program (SIP) grant, Student Success in the AI Era: Advancing Retention, Completion, and Workforce Readiness at Hood College . The Coordinator will oversee the implementation of a comprehensive five-year initiative designed to strengthen student success infrastructure, improve retention and graduation outcomes, expand mentoring and student employment programs, and advance institution-wide AI literacy and workforce readiness. This is a temporary grant funded position. Working closely with the Provost, Associate Provost, Dean of Student Success, Career Center leadership, Center for Teaching and Learning, Institutional Research, faculty, staff, vendors, and external evaluators, the Coordinator will serve as the operational hub of the project, ensuring that activities remain on schedule, on budget, and in compliance with all federal and institutional requirements. Essential Duties include the following. Other duties may be assigned. Project Management and Implementation (20%) Coordinate implementation of all grant activities and objectives across multiple departments and divisions. Develop and maintain detailed project work plans, timelines, milestones, and implementation schedules. Monitor progress toward project goals and performance measures. Facilitate monthly project team meetings and prepare status reports for project leadership. Identify implementation challenges and coordinate timely solutions. Ensure alignment of project activities with Hood College strategic priorities and institutional goals. Grant Administration and Compliance (20%) Serve as the primary operational contact for the Title III grant. Ensure compliance with all U.S. Department of Education regulations, grant conditions, and reporting requirements. Maintain grant documentation, records, policies, and audit-ready files. Coordinate preparation and submission of Annual Performance Reports and other required federal reports. Monitor procurement activities and vendor contracts to ensure compliance with federal and institutional policies. Budget and Fiscal Oversight (20%) Monitor project expenditures and budget allocations. Track grant spending against approved budgets and timelines. Prepare budget projections and expenditure reports for project leadership. Coordinate with Finance, Grants Administration, and project personnel on fiscal matters. Assist with budget modifications and grant-related financial documentation as needed. Data Collection, Assessment, and Evaluation (10%) Collaborate with the Office of Institutional Research and Assessment and the external evaluator to collect, validate, and analyze project data. Track key performance indicators including student retention, graduation rates, mentoring participation, faculty professional development engagement, student employment participation, and AI literacy outcomes. Maintain project dashboards and performance monitoring systems. Support formative and summative evaluation activities. Prepare data summaries and reports for internal and external stakeholders. Coordination of Project Activities (20%) Serve as liaison among Academic Affairs, Student Success, Career Services, Accessibility Services, Information Technology, Institutional Research, and the Center for Teaching and Learning. Coordinate implementation efforts related to: AI-enhanced advising and early alert systems Mentoring programs Student employment initiatives Accessibility services platforms Faculty and staff AI professional development AI literacy curriculum integration Coordinate project communications and dissemination activities. Vendor and Partnership Management (10%) Manage relationships with external vendors, consultants, and service providers. Monitor deliverables, timelines, and contract compliance. Coordinate onboarding, implementation, and training activities associated with project technologies and services. Support planning and execution of conferences, workshops, professional development programs, and dissemination events. Qualifications We seek a candidate who values diversity, equity and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus in support of Hood College’s mission as a student-centered, liberal arts institution. To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience Minimum Requirements/Qualifications Bachelor’s degree from an accredited institution. Minimum of three years of progressively responsible experience in project management, grant administration, higher education administration, student success initiatives, or a related field. Demonstrated experience managing complex projects involving multiple stakeholders. Experience with federal grant administration, compliance, reporting, and budget management. Strong analytical, organizational, and problem-solving skills. Excellent written, verbal, and interpersonal communication skills. Ability to manage multiple priorities and deadlines simultaneously. Proficiency with data management, reporting systems, and productivity software. Preferred Qualifications Master’s degree in Higher Education Administration, Public Administration, Educational Leadership, Business Administration, or a related field. Experience administering U.S. Department of Education grants, including Title III, Title V, TRIO, GEAR UP, FIPSE, or similar federally funded programs. Experience with student success technologies such as EAB Navigate360, CRM platforms, learning management systems, mentoring platforms, or analytics tools. Familiarity with artificial intelligence applications in higher education, advising, teaching and learning, or student support services. Experience with assessment, institutional research, accreditation, or program evaluation. Knowledge of higher education compliance and reporting requirements. Knowledge, Skills, and Abilities Knowledge of project management principles and continuous improvement practices. Ability to build collaborative relationships across academic and administrative units. Ability to interpret federal regulations and grant requirements. Strong attention to detail and commitment to accuracy. Ability to work independently while maintaining strong communication with project leadership. Commitment to student success, equity, and institutional effectiveness. Interest in innovation, technology, and AI-enabled approaches to higher education. Technology Skills Proficient in MS Office tools (Microsoft Word, Excel, and PowerPoint), e-mail and Internet. Ability to learn new applications quickly including organization-wide information systems and department-specific software applications. Language Skills Strong oral and written communication skills. Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Ability to write routine reports and correspondence. Mathematical Skills Proficient with statistical and financial concepts. Must have the ability to apply those concepts to tracking, projections, goal setting, and interpreting reports. Must be able to draw conclusions from reports and make cost effective decisions regarding programs. Reasoning Ability Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently and as a member of a group in developing and executing project plans. Ability to work in the theoretical arena and apply logic as appropriate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; use fingers, hands, reach with hands and arms; and talk and hear. The employee is required to sit. The employee may occasionally be required to stand and lift and move up to twenty-five pounds. Specific vision abilities required include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment This position is primarily office-based and may require occasional evening or weekend participation in project events, trainings, conferences, or meetings. Limited travel may be required for federal meetings, professional development, and project dissemination activities. The work environment described here is representative of what an employee will encounter while performing the essential functions of this job. The noise level is usually moderate and could include interaction with other employees, students, the public, telephones, and other office equipment. Compensation This benefits-eligible position is funded through the U.S. Department of Education Strengthening Institutions Program (Title III) grant and is contingent upon continued grant funding and satisfactory performance. The position is a temporary grant funded position, anticipated to be funded for the duration of the five-year grant period. The Strengthening Institutions Program is supported by the Departments of Labor and Education. A total of $2.7 million for this five-year grant will be financed with federal funds. This is a position with an annual starting salary range of $63,000 to $70,000 depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, and other relevant factors. Hood College has provided a compensation range representing its good faith estimate of what the College may pay for the position at the time of posting. The College may ultimately pay more or less than the posted compensation range. Hood College offers excellent benefits , including medical, dental, vision, retirement, paid time off, and tuition benefits. Learn more about Hood College . Start date no later than January 4, 2027. To Apply We invite qualified candidates to apply online via our electronic application which requires submission of a cover letter, resumé and three professional references. If you need assistance with the online application process, please email humanresources@hood.edu or call (301) 696-3592. Hood College does not discriminate on the basis of sex, race, color, national origin, sexual orientation, gender identity or gender expression, marital status, pregnancy, disability, religion, or age in recruitment, admission and access to, or treatment, or employment in its programs, services, benefits, or activities as required by applicable laws including Title IX of the Educational Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, and complies with the law regarding reasonable accommodation for disabled applicants and students. Inquiries about discrimination or reasonable accommodation should be referred to the Title IX and Section 504 Coordinator at Alumnae Hall, 401 Rosemont Avenue, Frederick, MD. 21701 (AD 308), (301) 696-3123. For complete information on Hood College’s nondiscrimination policy, please visit http://www.hood.edu/non-discrimination/