Employer: Stanford University
Location: Redwood City, CA, United States
Category: Finance
Job function: Research Administrator
Workplace type: Remote
Contract type: Regular
Grade: I
Posted: 2026-07-31
Position Overview
The Department of Psychiatry and Behavioral Sciences is seeking a dynamic candidate to fill the role of Sr. Research and Grants Manager to work under minimal supervision on all financial aspects of the Principal Investigators assigned to the work unit they support. This includes a large volume and diverse set of federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.
About the Department
The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.
Key Responsibilities
- Obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides
- Manage contract closeout process and audit inquiries; submit final reports and certificates
- Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise
- Oversee and review work of other staff. May supervise, train and mentor other staff
- Serve as a resource on subject area to principal investigator staff
Other duties may also be assigned.
Qualifications
Education & Experience (Required)
Bachelor's degree and five years of job-related experience, or combination of education and experience.
Knowledge, Skills and Abilities (Required)
- Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS)
- Knowledge and ability to understand, interpret, and communicate university policies and procedures
- Excellent oral, written, and communication skills
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
- Strong accounting skills; knowledge of accounting principles
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
- Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
- Expert in project management, including managing international collaborations and complex multi-sub award contracts
- Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position
- Extreme attention to detail
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
- Excellent time management and organizational skills
Certifications & Licenses
- Cardinal Curriculum I and II must be completed to remain in this position
- Certified Accountant or Auditor, MBA, project management certification, or similar credential desired
Physical Requirements
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts
- Rarely lift, carry, push and pull objects weighing 11-20 pounds
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Compensation
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $121,639 to $142,078 per annum within the 10 Bay Area counties or $72,983 to $142,07 per annum for all other regions.
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.