"HR Administration Support"

Job Description

• Bring your can-do attitude, knowledge, passion, and ideas
• Opportunity to grow your career
• Full-time, permanent based at our City Campus

Auckland University of Technology (AUT) is bold and unapologetically different, centred on students and grounded in Knowledge that Works driven by talented, progressive people. We are New Zealand’s newest university, ranked 5-stars by QS Universities 2025 and a place of opportunity where more than 26,000 students with talent and potential succeed, supported by a community of more than 4,000 staff based primarily across three Auckland campuses. Built on collaboration, shared purpose and the values of Pono (fact, truth, reality, integrity), Tika (acting accordingly, doing what is needed, ethical expression), and Aroha (empathy, care, compassion). AUT offers an innovative, forward-thinking environment where committed people work together to improve outcomes for students, communities, and the world.

AUT recognises the importance of Te Tiriti, Māori and Pacific knowledge, leadership, and contribution across our university and is committed to creating environments where these communities can thrive. We embrace diversity in all its forms and are proud to welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economic situations and accessibility needs.

People and Culture is a strategic enabler of AUT’s mission, partnering across the University to build a high-performing, inclusive and future-focused workforce. We lift organisational performance through workforce strategy, strong leadership practices, and a people experience that helps AUT’s strategy land. Guided by our People Plan, we build future capability by enabling people to thrive, strengthening belonging, and bringing our culture and values to life in everything we do.

Our team supports over 3,000 staff, growing to 4,000 at peak times across the academic year. There is never a dull moment!

The Opportunity | Te Whiwhinga mahi

Reporting to the Operations Manager - Shared Services, you will provide first-line support for all aspects of HR administration during the employee lifecycle, from recruitment through to resignation. This is a highly active position suited to someone who enjoys staying busy and managing competing priorities. Your tasks will include answering first-level enquiries, keeping our intranet up to date, managing the organisation’s hierarchy/positions, and preparing changes to terms and conditions. You will also support our colleagues' administrative needs across People & Culture to ensure we deliver an outstanding HR experience. This is an exciting opportunity for someone wanting to grow their career in HR in a supportive and encouraging environment.

About you | Ko wai koe

If you’re the kind of person who isn’t afraid to try new things, explore bold ideas and inject real energy and passion into the entire university experience, you’ll fit right in.

To be successful in this role, you will have:

Skills and Experience

• A team player with a strong work ethic who is quick to learn new systems and processes
• Strong administration skills with the ability to work under pressure, managing multiple tasks to meet tight deadlines
• Excellent written and verbal communication skills with accuracy and attention to detail
• A customer service approach to your work and contribute positively to AUT’s culture
• Working knowledge of Microsoft Office (Excel, Word, Outlook)
• High level of confidentiality for sensitive information
• A commitment to equity, diversity and inclusion. Supportive of AUT’s Te Aronui journey.

As a professional member of staff at AUT, you’ll help keep us moving forward. From improving our services and streamlining our systems to supporting the experiences of students and staff across our campuses. By working collaboratively, solving problems and driving practical improvements, you’ll play a vital role in helping us operate smoothly, raise our profile, and evolve what we do every day.

You will bring an open, engaging, and collaborative approach, with the flexibility to respond to changing requirements, and actively contribute to a positive and collegial environment. You will demonstrate cultural humility, awareness, and respect when engaging with indigenous peoples and culturally diverse communities. Experience supporting indigenous, equity, or inclusion-focused initiatives is highly desirable.

What we offer | Ngā āhuatanga kei a mātou

At AUT, you’ll be part of a values-led university that supports you to thrive in your role and career. We offer:

• Great opportunity to build on your HR skills and experience
• Working with a great team who are very supportive and fun
• Opportunities to be part of the process improvements and projects that are continuously happening
• Ongoing support and training opportunities for personal and professional development
• Being part of a department that is inclusive and wants you to succeed

How to apply | Me pēhea te tuku tono

Along with your CV, please ensure to submit a cover letter which a) explains why this role (and AUT) is of interest, and b) addresses how you feel you meet some, or all, of the key criteria listed above.

Please feel free to add any further comments you feel may also support your application. All applications must be submitted through the online application process.

Further Information | Pārongo Anō

• Start Date: Following the selection of the successful candidate
• Salary Ranges | Ngā Utu: $62,000 - $81,000 per annum (dependent on experience and qualifications)
• For further information, please send us an enquiry here or call 09 921 9499.

Closing Date | Te rā aukati: 9th March 2026, at 11:55 pm.

Job Reference | Tohutoro Mahi: 95072

*Full-time denotes 37.5 hours per week