HR RECORDS SPECIALIST

Receives, sets up, retrieves, maintains, and stores personnel files in the electronic records management system in accordance with established policies and procedures. Ensures compliance with policy regarding the retention, dissemination, access, and storage of confidential information.

Verifies employment and completes legal inquiries and other types of requests for employee data. Completes Name/Address Changes for employees. Enters verified data into Human Resources Information System ( HRIS ).

Conducts research from hard copy files to compile information necessary to calculate prior state service.

Assist the Employment unit, primarily the Sr Employment Specialist, in duties related to the onboarding of new employees. These duties may include posting job vacancies on the PeopleAdmin Applicant Tracking system, submitting I-9 documentation for E-Verify processing, submitting documentation for background check verification, verifying the completion of submitted new hire documentation, and/or assisting with New Employee Orientation.

Serves as back-up for the front desk receptionist.

Maintains the Records Unit Master database.

Responds to Texas Workforce Commission claims.

Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range
$21.87 - $27.88

Education

Some college or Associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

Required Licensing/Certification

Valid Texas Driver’s License preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Federal, State, Local, and County laws.
• HR policies, procedures, and practices.
• Microsoft Office Professional or similar applications.

Skill in:

• Problem-solving and decision-making.
• Multitasking and time management.
• Strong analytical.
• Both verbal and written communication.

Ability to:

• Analyze and interpret HR data.
• Prepare detailed reports.
• Work independently.

Work Experience

One (1) to three (3) years related experience.

Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Stoop, bend, kneel, and lift.
• Use of video display terminal.
• Use of manual dexterity and fine motor skill.
• Communicate information verbally and in writing.
• Receive and understand information through verbal and written communication.
• Proofread and check documents for accuracy.
• Sitting or standing in one location.
• Carry objects of light weight.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date
10/06/2026

Open Until Filled (overrides close field)
No

Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have some college or Associate Degree (A.A.) and/or vocational or technical school and/or specialized training or certification?
   • Yes
   • No
2. * Do you have one (1) to three (3) years of related experience?
   • Yes
   • No
3. * Do you have experience using Microsoft Office Professional or similar applications?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3