The HRIS Coordinator plays a crucial role in supporting and optimizing our HRIS while assisting with related general HR-related administrative tasks. This position is expected to manage and maintain the integrity of employee data, ensuring accuracy and confidentiality. The Coordinator will be responsible for providing excellent customer service, assisting with employee onboarding, and contributing to the overall efficiency of HR operations.
We believe work should fit your life, not the other way around. Our hybrid schedule includes two days on site in our Albany office, with the flexibility to work remotely the remaining days. Spend less time commuting and more time focusing on meaningful work or personal priorities. Core hours are 8:30 AM–5:00 PM, including a 1-hour lunch, for a 37.5-hour week
System
- Assist with Administering and maintaining the HRIS and employee files, ensuring compliance, data accuracy, data privacy, and security.
- Assist employee onboarding processes, including completion and correction of data flowing from Recruiting and system access for new hires. Ensure staff documents flow appropriately through Recruiting, Onboarding, HRSD into employee’s UKG documents. Any missing documents identified and corrected.
- Provide support to employees and HR staff regarding HRIS functionality and data inquiries, demonstrating excellent customer service.
- Become a resource for system questions across all parts of UKG.
- Reach out to IT regarding any data flow issues to downstream systems including SIS, Faculty Management, Watermark, and Canvas.
- Work in UKG and with IT to resolve any employee access issues.
- Serves as the primary administrator for UKG Document Manager managing access and assisting with automated document creation campaigns.
- Assists HR Users in UKG People Assist to Archive and file employee requests.
- Upload Resume/Transcripts to Faculty Management or Watermark or provide access for it to be completed by Administrators of those systems.
- Provide Canvas access in old SIS until decommissioned.
- React to Payroll Audit reports for missing employee information.
- Assist with annual Salary Review as requested including adding statements to employee files.
- Participate in HRIS system audits to ensure data integrity and compliance.
- Learn existing UKG reports and work toward creation of new reports.
- Take ownership of quarterly HR dashboard reports.
- Utilize Microsoft Excel, for data analysis, reporting, and administrative functions.
- Assist with updating directions related to HRIS tasks and projects.
- Contribute to development and implementation of HRIS-related functionality.
- Collaborate with HR team members to streamline HR processes and improve operational efficiency.
Duties and Responsibilities: Administrative
- Assist in the creation and maintenance of job descriptions, ensuring they are up-to-date and accurate.
- Manage movie tickets- purchase tickets, sell, reconcile, and provide money to Fiscal.
- Pull old physical files terminated staff and file in terminated drawer. Move term files to compliance room. Destroy very old files in compliance room after 7 years.
- Pull I-9 for terminated employees and move to termed binder. Destroy terms after 1 year or 3 years from hire. Or update Digital I9 retention date when no longer need to retain.
- W2 distribution.
- Background checks for annual award winners.
- Other projects as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's degree from a regionally accredited college or university Human Resources systems experience General knowledge of Human Resource Management principles and practices. Working knowledge of HRIS systems and data management. Proficiency in Microsoft Office Suite, including Microsoft Excel. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Demonstrated problem-solving abilities. Experience with employee onboarding processes. Ability to work independently and as part of a team. Experience in administrative functions.
Preferred Qualifications
- Experience with HRIS systems.
- Familiarity with HRIS reporting and analytics.
- Experience in a business administration environment.
- Experience with writing process and system documentation.
- 3-5 years of experience in a Human Resources or related role.