Job Responsibilities
Trident Technical College's Human Resources Department is seeking a Part-Time Administrative Specialist. This position provides administrative and clerical support to Human Resources operations and serves as an excellent opportunity for individuals interested in gaining experience in human resources, recruitment, onboarding, and records management.
Primary duties include, but are not limited to:
- Scan, upload, index, and organize employee documents into electronic and paper personnel files.
- Maintain personnel records by ensuring required documentation is complete, accurate, and properly filed.
- Retrieve, distribute, and archive files in accordance with department procedures.
- Perform routine audits of personnel files and records for accuracy and completeness.
- Answer and route incoming phone calls, emails, and visitor inquiries to appropriate HR staff.
- Assist with scheduling interviews, meetings, employee orientations, and training sessions.
- Prepare onboarding packets and assist with new hire documentation and processing.
- Enter and update employee information in HR systems, databases, and tracking spreadsheets.
- Support recruitment activities by assisting with job postings, applicant tracking, interview scheduling, and candidate communications.
- Monitor shared HR mailboxes and assist with responding to routine inquiries.
- Prepare correspondence, reports, and other administrative documents.
- Assist with employment verification requests and records requests.
- Maintain supplies, forms, and materials used by Human Resources.
- Follow confidentiality, records retention, and data security requirements.
- Lift, move, and organize boxes, files, and records as needed.
- Provide general administrative support to Human Resources staff and assist with special projects.
- Perform other duties as assigned.
Minimum and Additional Requirements
The part-time positions require a high school diploma and related administrative experience. Preferred candidates will have related degree and related work experience. The hourly rate for these positions is $20 per hour.
Preferred Qualifications
The ideal candidate will possess strong office and customer service skills, including the ability to operate scanners, copiers, and document management systems.
Preferred qualifications include:
- Associate degree in Human Resources, Business Administration, Office Administration, or a related field.
- Administrative support experience in a Human Resources, higher education, or professional office environment.
- Experience with electronic filing and document management systems.
- Experience maintaining confidential personnel or employee records.
- Knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
- Familiarity with Ellucian Colleague or other Human Resources Information Systems (HRIS).
- Demonstrated ability to manage multiple priorities with a high degree of accuracy and attention to detail.
Additional Comments
Applicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201.
Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, official transcripts/certifications are required. International transcripts must be evaluated through the World Education Services (WES). Official transcripts are required upon offer of employment.
Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire, official transcripts/certifications are required. International transcripts must be evaluated through the World Education Services (WES). Official transcripts are required upon offer of employment.
Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to Employment@tridenttech.edu by the deadline date and time.
Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).
Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.