Position Title: HR + Payroll Compliance Clerk (Part-Time / 20 hours per week / 10-Month Option)
Department: Business Office / Executive Office
Reports To: Executive Director
Effective Date: July 20, 2026
Compensation: $25.00 - $27.00 hourly
1. Payroll Administration & Processing
- Bi-Weekly Payroll: Execute the accurate processing and entry of the bi-weekly payroll within the Associations' payroll system.
- System Maintenance: Input all new hires, process payroll adjustments, track employee information updates, and maintain up-to-date wage schedules (exempt, non-exempt, and student).
- Stipends & Adjustments: Facilitate the processing of annual stipend schedules for coaches, RAs, PNs, and advisors to ensure timely, accurate disbursement.
- Hours Monitoring: Track and monitor employee hours worked to assist with strict compliance under the Affordable Care Act (ACA).
2. Onboarding & I-9 Compliance
- New Hire Coordination: Manage the administrative onboarding lifecycle for all full-time, part-time, and student employees, ensuring a smooth, professional entry into MCCA.
- I-9 & Verifications: Serve as the primary agent for Form I-9 verification and employment eligibility processing, ensuring absolute regulatory compliance and document retention for U.S citizens and international employees.
- Orientation Support: Facilitate new employee hiring intake and administrative orientations, briefing incoming staff on employee policies and procedures.
- File Management: Create and organize secure personnel, payroll, and medical tracking files in alignment with legal standards.
Qualifications
Required Qualifications
Education: Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a closely related field.
Experience: Significant experience directly processing payroll and/or handling HR onboarding and compliance administration.
Technical Skills: Experience utilizing online HRIS and Payroll software systems, alongside proficiency in the MS Office Suite (particularly Excel).
Core Competencies: Exceptional attention to detail, strong cross-cultural communication skills, and a demonstrated ability to maintain strict confidentiality and professionalism.
Preferred Qualifications
Experience working within a higher education setting or supporting international student workflows is highly preferred.
Experience working with Paycom - HR + Payroll Software.