This position assists with day-to-day HR operations for Faculty, TEAMS, OPS, GRA, and Students by processing routine HR actions, maintaining tracking tools and records, supporting hiring and onboarding workflows, and helping ensure compliance with department, college, university, state, and federal requirements.
Human Resource Hiring and Personnel Processing
Responsible for assisting with and processing routine HR transactions for Faculty, TEAMS, OPS, GRA, and Students in coordination with the department HR team. Supports recruitment and hiring activities, including preparing and routing hiring requests, assisting with job postings, coordinating background checks and verification requests, preparing draft offer letters, and helping process new hires, terminations, appointment changes, and renewals. Assists with processing FTE changes, salary changes, and other personnel-related actions in myUFL and related systems.
Onboarding, Offboarding, and HR Records Support
Coordinates onboarding and offboarding support for employees in partnership with the department's HR team. Assists with onboarding logistics, communication, and preparation of new employee materials. Supports offboarding processes by coordinating checklist items, asset return follow-up, and separation-related documentation. Coordinates I-9 verification and related onboarding compliance steps in accordance with university requirements.
HR Compliance, Tracking, and Employee Support
Establishes and maintains confidential personnel files and electronic HR records. Maintains HR tracking tools, Smartsheet records, document logs, and filing systems to support continuity, accuracy, and timely follow-up. Assists with tracking probationary periods, evaluations, training compliance, leave cash-outs, and other recurring personnel actions. Provides routine guidance to employees and supervisors regarding standard HR procedures, forms, and next steps, while referring more complex, sensitive, or higher-level matters to the HR Manager as appropriate. Time and Labor/Payroll - Supervises biweekly payroll and time reporting processes.
Foreign National and Departmental HR Support
Assists the department HR team with limited administrative support related to foreign national faculty, visiting scholars and student hires (F1, J1, H1B, OPS) and renewals, including gathering documents, maintaining tracking logs, and supporting follow-up communication. Processes and tracks volunteer appointments and assists with related departmental HR documentation as assigned.
Administrative Support
Provide general office support including scheduling meetings, managing correspondence and maintaining files. Maintain Graduate Student database. Acts as a backup for all unit HR Generalist. Assist with Lenel and Genetec security for the Ramos Collaboratory. Assist with Tenure and Promotion. Maintain and update the HR related documents in myDCP website. Assist with departmental events, workshops and conferences.
Other duties as assigned by HR Manager.
