Job Number: 1178
Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.
Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.
Position Description
Provide operational, analytical, and systems support to Human Resources, with responsibility for HRIS administration, employee data management, reporting, process improvement, and HR technology initiatives. Serve as a key resource for maintaining accurate employee information, developing HR reports and analytics, supporting institutional and regulatory reporting, and improving HR processes and systems.
Serve as the HR lead for the transition from Ellucian Colleague to Workday, representing Human Resources throughout planning, data migration, testing, process design, implementation, training, and post-launch support. Collaborate closely with HR, Payroll, Information Technology, Institutional Research, vendors, and other campus partners to support effective HR operations, data integrity, and the successful use of HR technology.
Position Responsibilities
- Serve as the primary HR resource for the administration, maintenance, and effective use of HR systems, including Colleague, CROA, NEOED, Workday, and other applicable platforms.
- Serve as the HR lead for the transition from Ellucian Colleague to Workday, representing Human Resources throughout planning, configuration, data migration, testing, process design, implementation, training, and post-launch support.
- Maintain accurate and complete employee data through data entry, audits, corrections, updates, file maintenance, and ongoing review. Identify and resolve data discrepancies and support strong data governance practices.
- Develop, maintain, and analyze recurring and ad hoc HR reports to support workforce planning, audits, institutional reporting, leadership requests, and other business needs.
- Coordinate and prepare HR data submissions for annual, institutional, regulatory, and compliance reporting, including surveys and other required submissions.
- Evaluate HR processes and system functionality and recommend improvements that increase efficiency, accuracy, consistency, and service delivery.
- Support and coordinate system enhancements, upgrades, integrations, and new functionality through requirements gathering, testing, validation, issue resolution, and implementation support.
- Develop and maintain HR process documentation, business requirements, process flows, user guides, standard operating procedures, and other departmental resources.
- Support the maintenance, migration, retention, and electronic storage of employee records while ensuring confidentiality, accuracy, and compliance with applicable policies and requirements.
- Serve as a liaison between Human Resources and Payroll, Information Technology, Institutional Research, vendors, and other internal and external partners on HR data, systems, reporting, and process needs.
- Support HR initiatives through project planning, coordination, communication, testing, implementation, and follow-up activities.
- Assist HR colleagues and campus stakeholders with HR data, reporting, systems, and operational needs, while demonstrating fairness, integrity, confidentiality, and alignment with the University's mission and values.
- Perform other related duties and special projects as assigned.
Qualifications
Minimum Qualifications:
- Two years of experience working in the Higher Education field.
- Minimum two years of experience in Human Resources, HR operations, HRIS administration, employee data management, reporting, or a related area.
- Experience working with an HRIS or comparable enterprise system, including employee data maintenance, reporting, audits, data validation, and records management.
- Bachelor's degree or an equivalent combination of education and relevant experience.
- Working knowledge of Human Resources practices, employment laws, regulatory requirements, and employee data confidentiality.
- Experience collaborating with Payroll and other cross-functional partners.
- Strong analytical, organizational, communication, and problem-solving skills, with excellent attention to detail and the ability to manage multiple priorities and deadlines.
- Ability to work independently and collaboratively while exercising discretion and maintaining confidentiality.
- Ability to support the Christian values and mission of the University.
Preferred Qualifications:
- Experience with Ellucian Colleague and/or Workday.
- Experience supporting an HRIS implementation, system migration, upgrade, or other HR technology initiative.
- Experience developing HR reports, process documentation, user guides, training materials, or standard operating procedures.
Knowledge, Skills, and Abilities:
- Working knowledge of Human Resources practices, employment laws, regulatory requirements, employee data management, and confidentiality standards.
- Knowledge of HRIS platforms, reporting, auditing, records management, and HR systems processes.
- Strong analytical, problem-solving, organizational, and project coordination skills, with excellent attention to detail and data accuracy.
- Strong written and verbal communication skills, including the ability to explain HR systems, processes, and data clearly to diverse audiences.
- Ability to support system implementations, testing, data migration, process improvement, documentation, and training activities.
- Ability to work independently and collaboratively with HR, Payroll, Information Technology, Institutional Research, vendors, and other stakeholders while managing multiple priorities and maintaining confidentiality.
About Eastern University
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.
Background Checks
Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.
Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:
- Affidavit;
- FBI Criminal Record Check;
- Pennsylvania Department of Human Services Child Abuse History Clearance and;
- Pennsylvania State Police Criminal Record Check.
In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.
Description Disclaimer
This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.
For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Statement of Non-Discrimination
Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.
Eastern University is an Equal Opportunity Affirmative Action employer. Members of protected class groups are encouraged to apply.