Human Resources Recruiting Coordinator

Human Resources Recruiting Coordinator

Company:
National Louis University

Job Location:

Category:
Human Resources

Type:
Full-Time

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What You Will Do:

This position supports the Human Resources department in executing full-cycle recruiting and onboarding activities for staff and adjunct faculty across the institution. Reporting to the Director of Employment, this position serves as a key point of contact for hiring departments, applicants, and new employees, ensuring a smooth hiring experience. The ideal candidate brings strong organizational skills, attention to detail, and a commitment to delivering exceptional service in a fast-paced higher education environment.

Essential Responsibilities

Adjunct Recruiting and Onboarding

• Manage end-to-end adjunct faculty recruiting across all colleges, including posting positions, sourcing candidates, screening applicants, and coordinating with department/program chairs.
• Facilitate adjunct onboarding processes including collection and review of required documentation, communication to program chairs and reporting.
• Conduct and process I-9 employment eligibility verifications for all adjunct hires in compliance with federal regulations.
• Administer and maintain the Professional Adjunct Lecturer (PAL) program, tracking records, managing communications, and ensuring timely processing of PAL-related HR transactions.

Staff Recruiting and HR Onboarding

• Coordinate full-cycle staff recruiting for assigned departments.
• Post open positions to the applicant tracking system (ATS) and relevant external job boards; source candidates, manage applicant workflows, and ensure timely status updates.
• Schedule and coordinate interviews, communicate with candidates throughout the selection process, conduct background and reference checks, and prepare offers.
• Facilitate HR onboarding for newly hired staff, including coordination of pre-employment requirements, orientation scheduling, and benefits enrollment support.

HRIS Data Entry and Records Management

• Enter and maintain accurate employee and applicant data in Banner (Ellucian) and the ATS, ensuring data integrity and timely updates throughout the employee lifecycle.
• Generate standard and ad hoc HR reports to support recruiting metrics, compliance tracking, and department planning.
• Maintain and organize a systematic HR filing system, ensuring all physical and electronic employee records are accurate, current, and securely stored in accordance with retention policies.

General HR Support and Administration

• Monitor and respond to inquiries submitted through the HR inbox, triaging requests and escalating complex matters to the appropriate HR team member in a timely manner.
• Process employment verification requests and Public Service Loan Forgiveness (PSLF) certifications accurately and within established timelines.
• Coordinate departmental flower orders and donation contributions for employee life events such as bereavements, illnesses, and celebrations.
• Manage HR office supply inventory, placing orders as needed to ensure adequate stock and tracking expenditures.
• Perform additional administrative and HR support duties as assigned by HR Department Leadership.

Qualifications

• Bachelor’s Degree (preferred), or equivalent mix of experience and education (High school diploma or GED and 5 years of experience, or Associate’s degree and 3 years of experience, directly related to the duties and responsibilities specified)
• Minimum of one year of experience working in Human Resources, Recruiting or related field
• Strong written and verbal communication skills, with the ability to interact professionally with candidates, employees, faculty, and institutional stakeholders.
• Demonstrated ability to manage multiple priorities simultaneously with a high degree of accuracy and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); comfort learning and working within HR and Applicant technology systems (i.e. iCIMS, Banner, Taleo, Workday, etc.).
• Flexibility and ability to adapt to change, ambiguity and shifting priorities.
• Strong critical thinking skills with the ability to reach well-reasoned conclusions based on evidence.

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