Job Details
The Office of the Provost/Office of Academic Affairs at the University of Maryland, Baltimore (UMB) seeks a detail-oriented, customer-focused Human Resources Specialist to support and coordinate a broad range of human resources functions for a large academic business unit. This position plays a critical role in the effective administration of HR programs and processes, including recruitment, employee transactions, policy interpretation, compliance, reporting, and employee support services.
The successful candidate will apply professional HR expertise and sound judgment to address routine and complex personnel matters, provide guidance to faculty and staff, enhance operational processes, and collaborate with campus partners to support organizational objectives. This position offers an excellent opportunity for an HR professional committed to service excellence, continuous improvement, and fostering a positive, compliant, and inclusive workplace.
Benefits Information
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Primary Duties
- Coordinate and support the administration of human resources programs, transactions, and activities for the Office of the Provost/Office of Academic Affairs and the School of Graduate Studies.
- Process HR transactions, including recruitment and employee actions, ensuring accuracy, efficiency, and compliance with applicable federal and state laws, University System of Maryland (USM) policies, University policies, and established procedures.
- Respond to routine inquiries regarding HR policies, procedures, and programs; communicate payroll deadlines, timesheet reminders, and HR-related announcements.
- Advise faculty, staff, and other stakeholders on HR-related matters by providing guidance, policy interpretation, and recommendations for issue resolution; escalate matters as appropriate.
- Support the day-to-day administration of HR operations, determine priorities, and assist with the development and implementation of HR programs and initiatives.
- Collaborate with Campus Human Resources and internal stakeholders to promote and support HR initiatives, ensuring employees receive relevant information and training.
- Assist with payroll processing and review payroll transactions for accuracy and compliance.
- Maintain and update HR records, electronic files, and databases; conduct audits of HR and payroll data to ensure accuracy, integrity, and confidentiality.
- Identify opportunities to improve HR processes and workflows, implement efficiencies, leverage technology solutions, and recommend continuous process improvements.
- Review HR transactions for completeness and compliance, resolve routine issues, and elevate complex matters when necessary.
- Develop and distribute HR communications, including newsletters, informational materials, and announcements.
- Facilitate and/or coordinate HR-related workshops, meetings, and events, including logistics, scheduling, and participant communications.
- Perform other duties as assigned.
Qualifications
Education: Bachelor's degree in a related field of study such as human resources or business administration.
Experience: Two (2) years of human resource experience.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
Knowledge, Skills, Abilities
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Hiring Range: $63,000 - $70,000, commensurate with education and experience.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact leave_and_accom@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.