"Human Resources Specialist II (Records)"

Job Details

Job Title

Human Resources Specialist II (Records)

Agency

Prairie View A&M University

Department

Human Resources

Proposed Minimum Salary

$3,929.84 monthly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Human Resources Specialist II - Records, under general supervision, performs moderately complex and specialized human resources duties. Compiles and prepares reports and documents related to human resources activities, files, and record retention. Advises staff on issues, rules, policies, regulations, and standard administrative procedures related to human resources record management. May conduct audits of human resources activities to ensure compliance with records policies and procedures and other related human resources areas. Assist in the development, monitoring, and continued review of comprehensive records management policies and procedures that comply with legal, Prairie View University A & M, and system standards.

This position may pay up to $5,416.00/month, depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Assist with implementing and maintaining human resources record management functions; to include digital and physical records. This includes the creation, storage, retrieval, and archival of personnel records for current, former, and transferred employees and other HR documents and data. Safeguards the integrity and confidentiality of records and employee information.
• Collaborates with other university departments to obtain needed documentation for employee personnel files and other HR records. Ensure employees’ files and HR records are accurate and updated in a timely manner. Assist in responding to unemployment claims to include submitting relevant personnel information and obtaining information from other departments.
• Ensures HR records are digitalized, and digital copies are accurately classified, indexed, and stored in the appropriate files. Continually researches records technology systems and reviews current HR processes to make sound recommendations for innovative and up-to-date computerized processes and systems.
• Serves as a point of contact in the specialized human resource function of records management and retention. Processes open records requests ensuring accurate information is submitted effectively, timely and properly recorded. Assists supervisors and employees with HR records-related questions and provides guidance to departments regarding HR records practices, compliance, laws, regulations, and ethics. Effectively communicates HR records practices, and policies to employees.
• Assists with records management, document retention, and other related specialized training and keeps training materials updated. Compiles and prepares reports and documents related to human resources record management activities. Completes HR records-related internal audits to identify needs and any deficiencies. Coordinates the dissemination of results and recommends corrective actions.
• Assists in planning, developing, revising, and implementing human resources records policies, procedures, and forms. Assists in ensuring HR department compliance to the records retention schedule, PVAMU and TAMUS regulations, and applicable state and federal laws.
• May cross train on other specialized human resource functions within the department.
• Performs other duties as assigned.

Required Education and Experience:

• Bachelor’s Degree
• Two years of related experience.
• Experience developing or improving record management processes.
• Knowledge of confidentiality and data protection standards.
• Familiarity with employment laws and record retention practices and policies.
• Experience with electronic document management systems.

Preferred qualifications:

• Proficiency in HRIS systems.
• Prior work in higher education.
• Knowledge of legal and regulatory requirements (i.e. HIPAA, FMLA, ADA).
• Experience in supporting HR processes that involve documentation (i.e. onboarding, offboarding, Employee Relations).

Job Posting Close Date:

10/02/2025

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.