"Human Resources Specialist (Onboarding Center)"

Human Resources Specialist (Onboarding Center)

Company:
Auburn University

Job Location:
Auburn University, 36849-5207

Category:
Human Resources

Type:
Full-Time

Requisition Number: S5001P

Home Org Name: Human Resources

Division Name: AVP, Human Resources

Job Class Code: EB51

Appointment Status: Full-time

Part-time FTE: 1

Limited Term: No

Job Summary

Auburn University is seeking an Onboarding HR Specialist who is passionate about serving people with a spirit of excellence. You will serve as a welcome ambassador to the University, helping new employees feel connected, supported, prepared, and proud to be part of the Auburn University community. You will deliver positive and seamless onboarding experiences, engaging and assisting new employees in navigating University resources as they begin their new jobs, while fostering collaborative relationships with University partners to ensure onboarding completion and compliance. You will serve in an exciting and impactful role as you shape the experience for employees and equip them for success in their new positions.

Our dedicated Onboarding Center welcomes new employees into the organizational culture and ensures that new employees are equipped with vital resources and information, and the onboarding experience aids new hires in becoming productive members within the organization as readily as possible.

Our knowledgeable staff is committed to helping new employees acclimate, engage, and grow in the university and surrounding communities. We currently provide onboarding services for Faculty, University Staff, Administrative-Professional and Student (Undergraduate and Graduate) employees.

We serve employees through:

• Assigning new hire paperwork and related tasks
• Assisting with completion of the Form I-9/E-Verify process
• Scheduling orientation for full-time benefits-eligible employees
• Providing guidance to hiring departments

Formal AU title: Specialist, Onboarding Center

Essential Functions

What You'll Do:

• Create and maintain a positive, efficient, and engaging onboarding experience for new employees.
• Initiate contact once job offers are accepted, ensuring all University-level onboarding activities are completed in a timely manner.
• Provide personalized support to new hires, guiding them through the onboarding process, University procedures, and available resources.
• Stay up to date with human resources and other onboarding-related trends and compliance obligations to make informed recommendations to the manager.
• Track data and trends on new hire volume and activities to ensure onboarding needs are consistently delivered and adjusted appropriately.
• Assist with and makes recommendations regarding the development and updates of protocols, materials, and processes of all activities within the Onboarding Center.
• Maintain current knowledge of Form I-9 and E-Verify compliance requirements in accordance with USCIS standards. Accurately performs Form I-9 and E-Verify activities, including foreign national work authorization reverifications and periodic audits of Form I-9 records.
• Schedule new employees for New Employee Orientation (NEO) and delivers orientation content following best practices.
• Coordinate with campus units to conduct on-site onboarding events for mass hires and reciprocal I-9s for employees with unique hiring situations.
• Identify opportunities to engage new employees in activities, programming, or delivery of information that highlights the University's culture, history, and traditions.

Formal AU title: Specialist, Onboarding

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

What We Need From You:
Bachelor's degree and 3 years of experience delivering advanced, complex, and highly detailed customer service in a fast-paced setting.

Preference will be given to candidates possessing at least one year of experience with Form I-9 processing and E-Verify compliance and/or experience in utilizing HR records systems or other databases.

Desired Qualifications

Knowledge of International statuses and related work authorization eligibility.

Salary Range: $43,990 - $70,380

Job Category: Human Resources

City position is located in:
Auburn

State position is located:
Alabama

Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.