"Program Coord, Senior"

Work Arrangement: 

Requisition Number:  249100

Regular or Temporary:  Regular

Location:  Durham, NC, US, 27710

Personnel Area:  UNIVERSITY

Date:  Aug 15, 2024

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Duke University was created in 1924 through an indent ure of trust by James Buchanan Duke. Today, Duke is regarded as one of A merica’s leading research universities. Located in Durham, North Carolin a, Duke is positioned in the heart of the Research Triangle, which is ra nked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in it s 10undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina , and it now has international programs in more than 150 countries. 

The Pratt School of Engineering at Duke University is one of the fastest-rising, highly-ranked engineering schools in the nation. The school consists of four departments with 130 tenure-track faculty members, 1250 undergraduate students, 1400 master’s students, and 600 PhD students. Housed within a university renowned for its programs in the liberal arts, medicine, business, and law, Pratt prepares future engineering leaders to address complex challenges with solutions that take into account the complexities and nuances of implementing them. Pratt takes a whole-student approach to education, ensuring students are well-supported throughout their journeys and graduate with the grit and determination required to persevere in their careers and their lives. Pratt is dedicated to the values of diversity, equitability, inclusivity and community in its pursuit of knowledge and service to society. 

Work Performed

Make operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate, and advise staff regarding program policy.

Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services and systems; train employees in proper methods and procedures and ensure correctness of work.

Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.

The senior program coordinator will hold weekly status meetings with all staff members in the lab, including the direct report Dr. Crouch oversees. The purpose of these meetings are to plan and delegate tasks for the week, review progress on action items, and troubleshoot any work-related challenges. The senior program coordinator will train the associates in research on how to organize and disseminate data to the GWHT lab as well as the community at large. Will work on goal-setting and project management with each of the four associates in research. Manage and report the progress made by the associates in research to senior staff members and the Director. Supervise and assign work, monitor projects/progress and provide training for occasional student workers in the center.

Determines short- and long-term goals of the research program and shared resource in collaboration with investigator(s). Identifies research programs and shared resources gaps, constraints, needs, and milestones; helps develop operational sustainability plan and communicates with PI to plan necessary resourcing.

Manages and documents all aspects of research project lifecycle including: initiation, planning, executing, monitoring, and closing. Directs project staff in the execution of project activities in accordance with project plan and timeline.

Prepares for and leads effective facilitation of research program meetings in order to achieve objectives. Provide staff leadership. Recommend various personnel actions including, but not limited to , hiring, performance appraisal, promotions, transfers, and vacation schedules.

Analyze Center needs; coordinate inventory. All Center ordering (supplies, equipment, etc.), purchase orders for items and/or contracts, AP check requests, reimbursement processing, expense report write-offs for Director and other staff reports. Perform other related duties incidental to the work described herein.

Create and maintain science communication of Center updates to the broader public through social media management including Instagram, Facebook, Linkedin, etc, create and disseminate quarterly newsletter, engage lay audience, and review and upda te Center websites including the invisible organ, wish revolution, ignit e, GWHT, faculty director page, and other Duke website.

Coordinate public relations activities to include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads, and fliers. Develop plans and schedules for the release of publicity materials.

Budget for, and coordinate, public events and other related programs; develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components. Prepare budgets and grants; monitor, verify and reconcile expenditure of budgeted funds as appropriate.

Maintain complex calendar required for the Director; manage appointments using independent judgment, often with senior ranking officials within and outside the University. Determine what background information is necessary for the Director to prepare for a meeting and suggest additional meeting participants as appropriate. Ensure the Director’s calendar includes time to complete tasks prior to a given deadline such as study section reviews or letters.

Manage all travel for the Director; this includes travel for technical conferences, speaking engagements, and meetings with vendors to ensure timely delivery of necessary supplies.

Perform other duties related to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of a ll responsibilities and duties required of personnel so classified.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires three years of experience in program administration OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.