Rowland Fellow Application Review & Committee
Support: Serve as the central administrative point of contact
for applicants. Screen incoming applications for completeness,
organize candidate files, upload materials for review, and
coordinate schedules for application review committees and
interview panels. Run preliminary interviews for Rowland Fellow
applicants. Run the first triage of Rowland Fellow
applications.
Rowland Fellow Recruitment Logistics & Multi-Day
Visits: Partner with leadership to design, organize, and
execute multi-day candidate interview visits, including travel,
daily itineraries, lodging, and hosting logistics.
Fellow’s Research Ads & Diversity Outreach: Assist
Rowland Fellows with job postings for postdocs, and external
undergraduate positions.
Strategic Executive Support for Faculty and Executive
Leadership
- Correspondence & Communications: Draft, edit, and
manage high-level correspondence, announcements, and administrative
communications on behalf of the Directors.
- Grant Support Documentation: Assist the faculty Director
in preparing support letters, institutional documentation, and
administrative materials required for grant applications and
reporting.
- Letters and References for Rowland Researchers: With the
faculty Director, writing support letters for Rowland Fellows’
grant applications and faculty positions. Assisting the faculty
Director in writing recommendation letters for all researchers at
the Institute.
- Executive Calendar & Strategic Coordination: Oversee
the Faculty Director’s complex and high-volume calendar,
strategically prioritizing competing demands, coordinating
senior-level engagements, and ensuring the Director is fully
prepared with timely agendas, briefing materials, and relevant
context for each meeting.
Community Engagement, Events & Convening Strategy
- Institute Community Building: Lead the planning and
execution of recurring programs and gatherings that strengthen
relationships, foster collaboration, and create a welcoming and
connected Institute community.
- Weekly Meetings, Talks & Social Programming: Oversee
weekly Institute lunches, scientific talks, and social gatherings,
partnering with Faculty and Executive Directors to shape
programming, identify and coordinate speakers, and foster
intellectual exchange and community engagement.
- Strategic Event Planning & Execution: Direct the
development and delivery of special events, annual gatherings,
symposia, and Scientific Advisory Board meetings, including agenda
development, stakeholder coordination, budget oversight, vendor
management, and end-to-end event logistics.
- Guest and Visitor Experience: Manage the full experience
for visiting speakers, researchers, and guests, coordinating
travel, accommodations, transportation, schedules, and on-site
support to ensure seamless visits.
- Hospitality, Vendor & Budget Management: Oversee
catering and hospitality operations, including vendor selection,
contract and budget management, ordering, delivery coordination,
and event setup and breakdown, while ensuring consistency and
high-quality.
Communications, Digital Presence & Institute
Experience
- Digital Communications & Web Content Management:
Serve as the primary administrative editor for the Rowland
Institute’s digital platforms, proactively maintaining website
content, research news, personnel profiles, and digital displays to
ensure information is accurate, timely, and aligned with the
Institute’s mission and priorities.
- Internal Communications & Personnel Integration:
Manage Institute-wide communication channels and coordinate
onboarding and offboarding processes, including employment
documentation, building access, welcome materials, and structured
orientations that support a smooth and welcoming transition into
the Institute community.
- Community Access & Institutional Navigation: Act as
a central point of contact for the Institute, managing general
inquiries, welcoming visitors, and thoughtfully triaging requests
to the appropriate Harvard, Institute, or Fellow resources.
- Front-Facing Institute Representation: Provide a
professional, responsive, and welcoming presence for researchers,
staff, visitors, and external partners, helping shape a positive
and cohesive experience of the Institute.
- Other duties as assigned by the Directors
Working Conditions:
- Expected to work on campus full-time, 5 days per week.
Qualifications
Basic Qualifications:
- Minimum three years of administrative or customer support
experience.
Additional Qualifications and Skills:
- Administrative experience in a customer service,
higher-education, or operations-oriented office desirable.
- Proven ability to work independently and collaboratively as
part of a team.
- Excellent communication and interpersonal skills and ability to
resolve with sensitivity and accuracy a wide range of issues from
inquiring fellowship and researcher applicants, and university
staff.
- Excellent organizational and interpersonal skills, and ability
to prioritize work and deliver timely task completion with
competing deadlines and frequent interruptions in an active
environment.
- Ability to work in a fast-paced environment with minimal
supervision.
- Excellent computer skills as well as willingness to learn new
applications; high degree of proficiency with entire Microsoft
Office Suite to include Outlook, OneNote, Excel, and Google
Suite.
Certificates and Licenses:
- Will require completion of internal financial, procurement, or
research compliance training.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
- Other Information:
- All formal offers will be made by FAS Human Resources.
Work Format Details
This position has been determined by school or unit leaders that
all duties and responsibilities must be performed at a Harvard or
Harvard-designated location. Certain visa types may limit work
location. Individuals must meet work location sponsorship
requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
