"Interim Supervisor, Facilities Services"

Posted: 05-Dec-25

Location: Gilroy Campus

Categories: Staff/Administrative

Internal Number: 5154836

This is a full-time interim position with benefits.
End date of assignment: 06/30/2027

Under the direction of the Director, Facilities Services performs a variety of duties related to the management of all facilities maintenance operations and activities. Duties include organizing, scheduling, assigning, and reviewing maintenance work as well as supervising and evaluating the performance of assigned staff.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

• actively demonstrating a commitment to embracing and celebrating diversity.
• committing to collaboration, effective communication, and the development of strong working relationships.
• promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting and considerate environment; and
• demonstrating commitment to a college which prioritizes equity in resource allocation.

The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who are able to reframe inequities as a problem of practice. In addition, they are able to demonstrate a commitment to student-centered practices, effective cross-disciplinary and cross campus collaboration, transparent decision-making, and purposeful service to the community. The ideal candidate will understand the importance of and embrace shared governance in all levels of decision-making at the college.

The ideal candidate for this position is a culturally competent leader with demonstrated expertise in organizing, managing, and coordinating the custodial, maintenance, repair, renovation, and operations of the college's physical plant and grounds. Must have demonstrated knowledge of facilities management, applicable codes and regulations, and standards governing building construction, maintenance, and groundskeeping. Knowledge of accessible design and the Americans with Disabilities Act (ADA) facilities compliance standards. Strong interpersonal skills to promote and instill a workplace culture and climate based on trust and mutual respect, including developing and maintaining a customer service culture that encourages staff to be proactive and customer-driven in their work efforts. Ability to implement team-building skills to support teams in achieving target goals and objectives. Ability to lead and facilitate groups and committees and coordinate complex issues and projects between departments. Must communicate effectively with diverse constituents within the college community. Demonstrate sensitivity to and understanding the diverse backgrounds of our students and campus community members.

• Interview and participate in selecting employees; train, counsel, and discipline personnel according to established policies and procedures.
• Supervise and evaluate assigned staff's performance; assign and review work and participate in selecting new personnel as assigned.
• Provide training and development programs for maintenance, grounds, and custodial personnel; review incident reports and accident investigations, make necessary corrective actions or recommendations.
• Seek and participate in professional development activities.
• Prepare and maintain records, files, logs, and reports related to personnel, inventory, supplies, work requests and work performed.
• Maintain computerized work order system, track expenses and time resources and generate reports.
• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures to the department, personnel, buildings, etc.
• Develop and prepare work schedules; review maintenance and custodial reports or requests; prioritize and coordinate duties and assignments to assure effective workflow and facilitate operations.
• Remain current on pertinent legal and legislative matters as they relate to maintenance, construction, or Cal-OSHA issues.
• Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
• Management of all facilities controls such as Building/Energy management systems, irrigation, fire, life safety, security, etc.
• Plan, coordinate, direct and participate in the construction, maintenance, operation, repair, and alteration of all District structures and related physical facilities.
• Participate in preparation of annual budget, including facility related projects, grounds and maintenance supplies and equipment.
• Participate in the establishment and implementation of a systematic preventative maintenance program.
• Transport, store and maintain records on hazardous waste materials.
• Organize, coordinate, and oversee day-to-day maintenance and construction activities to ensure the proper and efficient maintenance and repair of district buildings, facilities, and related equipment.
• Coordinate facilities related projects that may include outside contractors and multiple in-house trades i.e., electrical, electronics, plumbing, HVAC (Heating, Ventilating, and Air Conditioning), carpentry, grounds, and custodial.
• Plan, coordinate, direct, and participate in the planting, cultivating and maintenance of the district grounds, parking lots, sidewalks, and other related areas.
• Inspect work-in progress regarding methods and procedures of work, supply of necessary tools, material and equipment and prioritize and complete projects in an effective, timely manner.
• Schedule and supervise use and application of herbicides, pesticides, fungicides, rodenticides, fertilizers and sterilant in a manner that ensures the health and safety of staff, faculty, and students, following accepted health and safety practices and regulations.
• Provide for the proper care, maintenance and repair of District equipment, vehicles, and tools.
• Conduct inspections of buildings and facilities to determine maintenance and repair needs; recommend the removal of fire, safety, or health hazards.
• Perform minor repairs to equipment.
• Operate assigned equipment and vehicles.
• Communicate with vendors, contractors and State and County inspectors regarding maintenance operations and activities.
• Be available on-call; respond to District emergencies.
• Perform other related duties as assigned.

About Gavilan College

Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to achieving educational equity for all students.