Kaiāwhina Matua - Executive Assistant

Job Description:

• Can you effectively make decisions about priorities and multitask?
• Have you got an advanced level of computer literacy and attention to detail?
• Do you have previous experience as an EA or PA within a large and/or complex organisation?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Kaiāwhina Matua - Executive Assistant to join the Office of the Dean in the Wellington School of Business and Government (WSBG) on a permanent, full-time basis at the University’s Pipitea Campus.

This role provides executive level, comprehensive support to the Amo Ōrauariki - Dean to ensure that they are supported in their day-to-day activities, as well as a crucial contribution to the running of the Office of the Dean.

Due to the nature of the role and the need for close, in-person support, this position is primarily based on campus. While there may be limited flexibility to work remotely in exceptional circumstances, on-campus presence is expected to be the norm.

Key responsibilities:

• High quality executive level support to the Amo Ōrauariki – Dean.
• Secretarial duties for Boards of which the Amo Ōrauariki - Dean is the Chair or the primary stakeholder, inclusive of WSBG’s Faculty Board and Faculty Management Team.
• Logistical, financial, and administrative support for the Office of the Dean.

Ō pūmanawa - About you

To thrive in this role, you will have excellent people skills along with the ability to influence and build relationships, strong attention to detail, and self-management skills. This role is fast‑paced and highly rewarding, contributing immensely to the efficiency and effectiveness of the Dean’s Office.

You will enjoy working both independently and as part of a friendly and collaborative team through a diverse range of tasks requiring a high degree of confidentiality, initiative, tact, accuracy, and independent judgement.

Key requirements:

• Previous experience as an EA or PA within a large and/or complex organisation.
• Strong organisational skills and attention to detail, with the ability to multitask and prioritise effectively.
• Ability to deal with ambiguity and make decisions about priorities.
• Highly developed oral and written communication skills, with the ability to express complex matters in a concise and easily understandable manner.
• An advanced level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.

Role Description:

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University careers page.

Close Date for Vacancy: 21 April 2026.

Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Professor Jane Bryson, Dean, Wellington School of Business and Government (Jane.Bryson@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their CV, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

About Us

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.