Prepare correspondence, reports, and meeting materials
Serve as primary administrative support for faculty activities
(e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as
their main point-of-contact to functional partners and shared
service centers.
Provide support for faculty members directly related to their
teaching and research portfolio
Provide support for events led by faculty
When applicable, act as team lead for a small group of Faculty
Assistants through a player-coach model
Provide administrative support to all lab members
Assist with purchasing and vendor coordination
Support proposal preparation and grant documentation
Support lab members orientation and onboarding
May perform other related duties as assigned, including sharing
responsibility for general administrative coverage such as
reception and event support
Working Conditions:
May be expected to work on campus up to 4 days per week.
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University's Policy on Employment Outside of Massachusetts.
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Qualifications
Basic Qualifications:
· Minimum of five years of administrative or customer service
experience.
Additional Qualifications and Skills:
- Bachelor’s degree preferred.
- Strong organizational and time management skills
- Ability to manage multiple priorities with accuracy and
attention to detail
- Professional written and verbal communication skills
- Discretion and sound judgment
- Ability to work independently and escalate issues
appropriately
- Stakeholder coordination
- Ability to directly support multiple faculty simultaneously
with a customer-service orientation
- Familiarity with higher education, research administration, or
academic operations preferred
- Ability to handle confidential information with
discretion.
- Ability to work across teams and with a variety of projects and
constituencies.
- Strong skills in Word, Excel and PowerPoint required.
Experience with Canvas and Concur a plus.
Certificates and Licenses:
· Will require completion of internal financial, procurement, or
research compliance training
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
- Other Information:
- All formal offers will be made by FAS Human Resources.
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
