Law Enforcement Records Manager

Tennessee State University Police Department invites applications for the position of Law Enforcement Records Manager.

The Law Enforcement Records Manager is a senior-level administrative professional responsible for the oversight, security, and legal compliance of all police and criminal justice records. They ensure that sensitive data ranging from arrest reports, traffic accidents (Titans) reports, to body camera footage-is accurately processed, securely stored, and legally disseminated.

Key Responsibilities:

• Division Management: Planning and supervising the daily operations of the Records Unit, including staffing, budgeting, and workflow management for civilian records personnel.
• Custodian of Records: Serving as the official legal custodian for the department. This involves responding to subpoenas, Discovery requests, and public records requests (FOi A/KORA, TITANS) while ensuring compliance with privacy laws.
• Legal Compliance & Auditing: Ensuring all record-keeping follows federal and state mandates, such as the Uniform Crime Reporting (UCR) or National Incident-Based Reporting System (NIBRS). They often coordinate audits for systems like the National Crime Information Center (NCIC and TBI).
• Data Integrity: Managing the department's Records Management System (RMS) and ensuring the accuracy of entries related to (TIBRS, NIBRS) warrants, missing persons, stolen property, and criminal history.
• Records Disposition: Overseeing the lawful sealing and purging of criminal records pursuant to court orders or retention schedules.