Lead Administrative and Events Associate

Housed within the School of Medicine, the Stanford Center for Digital Health (CDH) leverages Stanford's collective resources to innovate, enable, and collaborate with industry, academia, and government to accelerate digital health initiatives. At CDH, our mission is to catalyze ethically responsible, scientifically rigorous research and educational initiatives in the service of achieving equitable health outcomes worldwide. As Silicon Valley's collaborative digital health hub, we are focused on 3 areas:

• Research: Foster interdisciplinary collaboration to catalyze groundbreaking research from diverse disciplines to improve health.
• Thought Leadership: Convene the world's leading experts to share national and global discussions on digital health and drive equitable health outcomes worldwide.
• Education: Develop, educate, and mentor the next generation of scholars and leaders equipped to take the most critical challenges in digital health.

CDH is seeking a dedicated and experienced Lead Administrative and Events Associate to help support CDH's Associate Directors, leadership team, and to help manage communications and events for the center. This role provides an opportunity to work closely with faculty, students, and industry leaders in support of research and high-profile events and collaborations in digital health. This role requires strong organization and event planning skills, discretion, and the ability to work in a fast-paced environment.

This is an exciting opportunity at the intersection of health and technology at a world-class research institution at the heart of Silicon Valley. Members of the CDH community are offered hands-on experiences working with cutting-edge solutions, collaborating with pharma, medical device, and technology companies, and learning from leading experts in the field of digital health. The network of leaders and experts connected to the Stanford CDH provide an exclusive look at the technologies and groups that are helping shape the future of healthcare.

Location: Stanford Research Park; Hybrid (4 days/week onsite).

Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
• Analyze and review material and extract pertinent information for briefing purposes.

Positions at this level also include one or more of the following duties:

• In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
• Responsible for leading the administrative functions of a program or unit.
• Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
• Serve as building coordinator.
• Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and six years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $45.23 to $51.03 per hour.