"Lead Admissions Coordinator, Online MBA"

Lead Admissions Coordinator, Online MBA

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Admissions and Enrollment

Type: Full-Time

Posting Number: req25294

Department: Karl Eller Grad School of Mgmt

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The Eller College of Management is seeking dynamic Lead Admissions Coordinator, Online MBA who will strategically manage all applicants who apply to our top ten Online MBA program. This autonomous position includes managing transcripts, admissions decisions, and accurate data entry. The spreadsheet managed by this person requires peak accuracy with consideration for the program's rankings.

The Eller College of Management at the University of Arizona is a leading business school in the United States. The Eller College of Management is highly ranked among undergraduate business programs by the U.S. News & World Report, and are known for our specialties in management information systems, entrepreneurship, and social innovation. The Eller College of Management supports more than 9,000 undergraduate and 1,300 graduate students on the University of Arizona's 393-acre campus in Tucson, a satellite campus in downtown Phoenix, global micro campuses, and through Arizona Online.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Admissions Review and Decision Making:

• Conduct comprehensive and holistic review of application materials and make admission decisions in alignment with program goals, enrollment priorities, and ranking considerations exercising sound judgment, discretion and maintaining confidentiality.
• Develop and maintain processes to apply consistent decision criteria that support both enrollment targets and long-term program reputation. Shape the incoming class by balancing academic strength, professional experience in ways that align with ranking methodologies.
• Monitor key metrics tied to rankings and adjust strategies accordingly.
• Improve and refine workflows ensuring class quality and selectivity to positively influence program rankings.
• Review scholarship applications and determine award recipients and amounts exercising judgment within established guidelines, ensuring fair and consistent allocation while supporting program goals.

Data Management

• Develop and maintain admissions data-tracking spreadsheets to capture applicant evaluation data that align with rankings methodologies. Ensure applicant data is organized, accurate, and ready for rankings submissions. Manipulate spreadsheet structure according to the ranking requirements.
• Enter, review, and validate applicant data, including personal information, academic history, and professional background, to support enrollment planning, rankings, and external reporting requirements.

Communication

• Develop and deliver individualized communications to applicants at various stages of the admissions process responding to their queries.
• Implement structured communication workflows for admitted students improving turnaround time.
• Serve as a point of contact with campus partners, including Eller departments and the Graduate College and ensure clear effective communication and Coordination.

Transcript Management

• Receive, evaluate, and manage transcripts to ensure they meet Graduate College requirements. Research and evaluate unique cases specially for international transcripts to determine acceptability.
• Compare received documents with application materials and send appropriate follow-up communication to applicants.
• Maintain accurate records of transcript status within applicant files.

Green Bars Management

• Accurately enter and maintain Green Bars for all MBA programs in UAccess.
• Create and update class sections using correct section codes and program specifications.
• Regularly review populated sections and make adjustments as needed.
• Collaborate with campus partners to communicate updates or request changes.

Knowledge, Skills and Abilities

• Ability to work independently and meet deadlines.
• Familiarity with Graduate College policies and procedures regarding admissions.
• Demonstrate ability to maintain confidentiality and handle sensitive information responsibly.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• One year of higher education experience, admissions, student services, or related administrative role.
• Demonstrated experience with data entry, data management, or maintaining complex records with a high degree of accuracy.
• Experience working in a fast-paced environment that requires independent decision-making.
• Experience with MBA Admissions policies and procedures.
• Strategic experience regarding admissions strategies and rankings.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $53,039 - $66,299

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 7

Career Stream and Level: PC3

Job Family: Recruitment & Admissions

Job Function: Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: HR-Eller@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter