"Lead Facilities Project Coordinator"

Job Summary

The Housing and Facilities Services group at the University of Colorado, Boulder are accepting applications for a Lead Facilities Project Coordinator! This position provides leadership and oversight for project coordination for dozens of concurrent capital construction, renovation, and maintenance projects across CU Boulder’s 24 residence halls, six family housing complexes, multiple dining centers, and auxiliary buildings.

This role serves as the primary process owner for project documentation, contracting, procurement, submittals, and closeout governance, ensuring compliance with CU Boulder and State Buildings Program standards. The role directly supervises a Facilities Project Coordinator and provides daily guidance to project managers and coordinators, leading onboarding and training for new staff and driving process improvements across the Projects Group.

The position works closely with the Assistant Director of Design and Project Management to prepare funding requests, reconcile budgets, and track project progress. It also acts administratively as an office manager for the Projects Group, ensuring smooth operations and accurate reporting. This position contributes to HFS-wide process improvement initiatives, implements sustainable design practices, and supports strategic decisions through project execution.

This role plays an integral part in ensuring CU Boulder’s built environment is clean, safe, comfortable, and well-maintained, successfully and sustainably supporting the educational and operational mission of the university for students, faculty, and staff.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Life consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.

The work in Student Life supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Life also has shared services departments that support the work and staff of our student-facing areas, including areas like center for assessment, insight and research, business services, finance, employee experience, communication and marketing and technology solutions.

With over 900 staff members in the Division of Student Life, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.

Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support to over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping and grounds-keeping operations. HFS has approximately 190 full-time employees and approximately 80 part-time and student staff, who all strive to give residents the best living experience possible.

What Your Key Responsibilities Will Be

Project Coordination and Process Ownership

• Lead coordination for planning and oversight of dozens of concurrent projects within the HFS portfolio
• Own project delivery standards for documentation control, versioning, and audit readiness
• Ensure alignment with CU Boulder and State Buildings Program requirements throughout the project lifecycle
• Drive process improvements and publish updated standards and job aids

Leadership

• Directly supervise the Facilities Project Coordinator position, including performance management, workload prioritization, and professional development
• Provide daily guidance to project managers and coordinators on documentation, procurement, and compliance
• Lead onboarding and training for new project staff

Contracts, Procurement, and Compliance

• Create and administer contracts, amendments, change orders, and authorizations to proceed
• Manage purchase orders, pay applications, and invoice reviews in coordination with Finance and Marketplace systems
• Serve as liaison to Facilities Management and campus contracting offices for standards updates and protocol changes

Closeout and Documentation Control

• Act as the primary closeout administrator for the Projects Group
• Ensure complete and accurate closeout packages, warranty documentation, and record drawings
• Track and publish closeout milestones and resolve issues for timely resolution

Project Tracking, Reporting, and Analysis

• Assists the Assistant Director to prepare funding requests, reconcile budgets, and supervise financial performance
• Produce monthly dashboards on budget status, contract exposure, and change order trends
• Track project progress and provide actionable insights to leadership

Office Management and Administration

• Manage document repositories, templates, tracker spreadsheets, and shared tools
• Coordinate meetings, distribute minutes and action items, and ensure disciplined communication with campus partners

The use of a university vehicle is required for the performance of some of these duties.

What You Should Know

• The shift schedule for this position is from Monday-Friday 7:30am - 4:30pm (in office/on campus)
• This position operates University vehicles and requires a Driver's License in good standing.

What We Can Offer

• The salary range is $62,400 to $78,000 annually.
• Onboarding assistance is available within Student Life division guidelines.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be daring. Be supported. Be Boulder.

What We Require

• Bachelor’s degree from an accredited university. Professional experience in collaboration with project managers in construction or project management may substitute for the bachelor’s degree on a year for year basis.
• At least one year of experience supporting project or construction management processes, high-level administrative support, or experience providing guidance or oversight to staff or teams.

What You Will Need

• Ability to produce clear, actionable reports and dashboards.
• Competence in budget tracking and financial accuracy.
• Excellent communication and ability to engage with campus partners.
• Strong organizational and time management abilities.

What We Would Like You to Have

• Proficiency with Microsoft Office and project management software.
• Demonstrated organization, communication, and leadership skill.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by January 5, 2026, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.