Our Job Post Completeness indicates how much vital information has been provided for this job listing. Academic Jobs has done the heavy lifting for you and summarized all the important aspects of this job to save you time.
Know Someone Great?
Help build our team with the best people you know.
Enter 1 or many referrals below.
Higher Ed Employee Referrals is only available for full job postings.
Salary: $51,438.07 - $60,696.92 Annually
Location: Painted Desert Campus (Holbrook, AZ)
Job Type: Full-Time (Not Admin and Not Faculty)
Department: REGISTRAR
Division: REGISTRAR'S OFFICE
FLSA: Exempt
Description
GENERAL STATEMENT OF RESPONSIBILITIES: Assists and works under the direction of the Registrar to supervise, analyze, plan, and implement the operations and administrative requirements of the Records & Registration Office; administers a comprehensive system for degree completion, manages transcript evaluation for incoming transfer students; and assists with registration and services provided by the department. Must also demonstrate supervisory ability, display technical skill with student information systems, and manage multiple projects in a fast-paced environment.
Examples of Duties
ESSENTIAL FUNCTIONS: Standard Expectations: Supervision & Training:
Provide leadership to staff members in processes affecting operational functions including registration, transcript requests, course scheduling, course grading, Veterans Services, graduation application, degree audit, and degree conferral.
Maintain adequate levels of staffing and performance, making recommendations as appropriate.
Develop and compile training resources and procedure manuals.
Degree Completion and Awarding:
Manage operational activities relating to awarding degrees/certificates and degree audit processes.
Ensure the timely audit of graduation applications for completion of degree requirements.
Collaborate with academic departments and student services staff to resolve issues related to degree completion and progress.
Be able to discuss degree completion options and interpret core requirements for each major with transfer prospects and applicants.
Print out Diplomas for commencement, print duplicates for students
Transcript Evaluation:
Determine if institutions are accredited; evaluate transfer transcript coursework for Arizona equivalencies.
Be familiar with country equivalencies differences and accreditation of institutions.
Provide preliminary transcript evaluations for students and agents when requested.
Answers students' questions as needed regarding their transcript.
Assist with International/SEVIS Duties:
Determine if student is from a country we can work with.
Work with students to get all required documents filled out and turned in.
Create student accounts in SEVIS
Assist students in getting registered for classes.
Back up for the PDSO
Assist Veteran's Certifying Official and Course Records Desk:
Work with student to get all required documents filled out and turned in.
Assist student in getting registered for classes.
Certify in VA system
Back up for the main VA Certifying Official
Attend trainings
Add classes, do rollovers as needed
Updates from IC, AZ transfer catalog updates - that pertain to my area
Student Information System:
Maintain tables, permissions, update issues
Add degrees and majors, degree audits, sub audits, petition updates
Reports - SAP, Waitlists, division updates
Contact with Department Chairs, Advisors, Peers:
Maintain regular contact with Department Chairs concerning equivalencies, articulation agreements, student questions, preliminary transcript equivalencies, and petitions.
Work with the Registrar and academic community to design efficient and effective transfer tools and products.
Respond to our advisors and inquiries from other colleges concerning equivalencies.
Establish transfer admission tracks for students while working with Recruitment.
College Representative:
Back-up to Registrar when representing the Records & Registration Office.
Develop and implement best business practices that improve and maintain customer service and communications with all college constituents.
Works with other college officials to develop and refine a state system of transcript evaluations and equivalencies.
Special projects as assigned. The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Standard Competencies:
COMPETENCIES DESCRIPTION PROFICIENCY
Technology Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E Sign), Google Applications (Drive), Slack, Zoom, and various other Microsoft 365 programs.
Intermediate Communication Ability to communicate effectively with faculty, staff and the general public. Excellent intrapersonal skills. Advanced
Diversity & Multi Culturalism Ability to work in a diverse, multi-cultural environment. Advanced
Flexibility & Adaptability Ability to adapt to the demands of any given day/time. Intermediate
Self-Awareness Ability to reflect on self-performance and growth opportunities. Basic
Continual Improvement Ability to seek opportunities for professional growth. Basic
Action Oriented
Ability to make decisions and take action. Basic
Confidentiality Ability to maintain confidentiality. Advanced
Physical Ability to perform the following physical requirements of the position with or without a reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hear or listen in the normal range (corrected) and speak and give directions clearly. Basic
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Associate's degree.
Five years of experience working in an admission/registrar office in a post-secondary institution.
Experience working with faculty/staff/students from post-secondary institutions.
Knowledge of program or project planning and implementation.
Experience developing and evaluating operational procedures.
Interpreting state and federal regulations.
Proficiency in Microsoft Office software.
Supplemental Information
PREFERRED QUALIFICATIONS:
Bachelor's degree.
Knowledge of student information software.
BENEFITS: Based on College Procedure employees may be eligible for up to:
Single Coverage Medical Insurance
Optional Employee Pay Dental/Vision Insurance
4 Personal Days
12 Holiday Days
5 Days Spring Break Leave
15-20 Days of Annual Leave (Depending on Service Length)
AcademicJobs.com is the premier platform to discover Northland Pioneer College jobs, connecting talented professionals with rewarding career opportunities at one of Arizona’s leading community colleges. Northland Pioneer College (NPC), with four campuses and five centers across northeastern Arizona, including Holbrook, Show Low, Winslow, and Snowflake, is celebrated for its accessible education and community-focused programs, making NPC jobs highly appealing to educators and professionals globally. Northland Pioneer College careers offer a supportive and dynamic environment for individuals to thrive. Northland Pioneer College careers span a diverse range of disciplines, reflecting the college’s key areas of academic and professional specialization, including nursing, computer information systems, fire science, medical office administration, and construction. Employment Northland Pioneer College includes roles such as full-time and adjunct faculty, program coordinators, and professional staff positions like campus clerks and technology support technicians, catering to various expertise levels. For those pursuing Northland Pioneer College jobs Arizona, the college’s rural campuses provide a collaborative workplace in a region enriched by Navajo, Hopi, and Apache tribal homelands. NPC vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, student support, and administrative roles. Jobs at Northland Pioneer College include positions in allied health, geology, and institutional research, aligning with the college’s mission to provide educational excellence that enriches northeastern Arizona communities. Each Northland Pioneer College vacancy is an opportunity to contribute to a diverse and inclusive institution dedicated to student success and lifelong learning. Northland Pioneer College Employment Opportunities are diverse, with Northland Pioneer College job Opportunities ranging from instructional roles like Dean of Nursing to operational positions such as maintenance staff. A Northland Pioneer College Career offers the chance to join an institution that values diversity, accessibility, and professional growth, with comprehensive development programs and a multicultural environment. NPC openings are regularly updated on AcademicJobs.com, ensuring access to the latest Northland Pioneer College vacancies. Jobs at NPC are ideal for those passionate about advancing education and community development. Northland Pioneer College job postings include roles in academic advising, testing management, and professional services such as IT and facilities support, all supporting NPC’s values of quality learning, integrity, and collaboration. Northland Pioneer College Employment through AcademicJobs.com connects talented individuals with NPC vacancies, providing a seamless pathway to join a forward-thinking college driving progress in Arizona and beyond.
