Legal Services Specialist & Assistant to Office of General Counsel

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Location

Dahlonega

Job Summary

The University of North Georgia is currently accepting applications for a Legal Services Specialist & Assistant to Office of General Counsel. The Legal Services Specialist & Assistant to General Counsel serves as the departmental specialist for legal services operations within the Office of General Counsel. Reporting to the General Counsel and working collaboratively with departmental colleagues and internal and external OGC clients, this position provides wide-ranging operational support for all functions of legal services, as well as administrative support to all five departments within the Office of the General Counsel (Legal, Clery/Regulatory Risk for Youth Programs, Risk Management, Privacy, and Policy) and the Internal Auditor.

This position requires a background check and credit check for issuance of a purchasing card and at time of Pcard renewal (per O.C.G.A. § 50-5-83).

For technical support or assistance completing a job application, please contact the USG Service Desk at (877) 251-2644 or support@usg.edu.

Responsibilities

• Legal Services Specialist for Departmental Contract Operations
  • Provides advanced contract coordination and management for Legal department, to include management of software contracts and university template agreements.
  • Manages collection of BPM3.4.4-required documents for software purchases and renewals.
  • Reviews and facilitates execution of OGC-developed template agreements, administrative review and reporting on non-template agreements, and execution of all OGC-reviewed contracts through DocuSign or other approved execution methods.
  • Provides advanced administrative support through professional correspondence and communication with internal clients and external vendors in contract review, negotiation, execution, and renewal processes.
  • Maintains privacy and confidentiality of sensitive matters with professionalism at all times.
• Legal Services Specialist for Non-Contract Operations
  • Provides advanced administrative support through professional correspondence and communication with external parties on requests that are sensitive and confidential in nature.
  • Assist OGC attorneys and paralegals with document collection, organization, and production for subpoenas, third-party records requests, litigation matters, and Open Records matters.
  • Manages OGC's record and file management systems, including matter management, document management, and software management platforms. Supports maintenance of confidential files and reports. Assists with compiling data and entering information for assessment reports and annual reports.
  • In collaboration with appropriate Legal department personnel, documents, maintains, and regularly reviews and updates internal departmental processes.
  • Maintains privacy and confidentiality of sensitive matters with professionalism at all times.
• General Administrative Assistance & Budgetary Support
  • Manages General Counsel's calendar by scheduling appointments, gathering appropriate documents and monitoring schedules to ensure appointments do not overlap.
  • Maintains and updates as needed lists of all internal and external contacts to facilitate meetings.
  • Prepares meeting presentations and documents as needed by OGC.
  • Provides general administrative and budgetary support for the Legal, Director of Regulatory Risk for Youth Programs & Clery Officer, Director of Risk Management & Custodian of Records, Policy & Procedure Coordinator, Privacy Officer, and Internal Auditor. Arranges travel, processes registrations for trainings/conferences, tracks memberships/subscriptions, purchases supplies, prepares requisitions, and reconciles monthly p-card expenses.
• Performs other related duties as assigned by General Counsel.

Knowledge, Skills, and Abilities

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, Adobe, and document management systems.
• Ability to communicate and interact professionally with attorneys, executives, employees, and external stakeholders.

Required Qualifications

• Bachelor's Degree required
• Three+ years administrative experience required, preferably as assistant to C-Suite or VP level leader and with focus in departmental operations support.

Preferred Qualifications

• Coursework, certificate, or training in legal services, records management, contract administration, compliance or related area preferred.
• Experience providing support in a law office, legal department, governmental agency, court system, compliance office, risk management office, or similar professional environment preferred.

Required Documents to Attach

• Resume, Cover Letter, and Transcripts
• Contact information for three professional references

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel.
This position requires security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Position of Trust + Education
• Position will requires a Pcard credit check