Job Description
Library Administrative Coordinator
The Douglas D. Schumann Library & Learning Commons seeks a highly organized, customer and detail-oriented individual to fill the role of Library Administrative Coordinator. Reporting to the Library Director, and working closely with library colleagues throughout the department, this role provides clerical and administrative support for the Schumann Library on a variety of fronts. This is a full-time, benefited position that supports scheduling, budgeting, interdepartmental communication, and event planning and coordination. This is a majority on-site position; the typical weekly schedule will be four days fully on-campus, and one-day fully remote.
Required Application Materials: Resume and Cover Letter
Administrative & Clerical Support (35%)
Library Administrative Coordinator
The Douglas D. Schumann Library & Learning Commons seeks a highly organized, customer and detail-oriented individual to fill the role of Library Administrative Coordinator. Reporting to the Library Director, and working closely with library colleagues throughout the department, this role provides clerical and administrative support for the Schumann Library on a variety of fronts. This is a full-time, benefited position that supports scheduling, budgeting, interdepartmental communication, and event planning and coordination. This is a majority on-site position; the typical weekly schedule will be four days fully on-campus, and one-day fully remote.
Required Application Materials: Resume and Cover Letter
Administrative & Clerical Support (35%)
- Serve as the primary administrative support resource for
library operations.
- Coordinate meeting room scheduling, support recruitment
activities, and facilitate employee onboarding and orientation
processes.
- Monitor library budgets and expenditures to ensure financial
accuracy, fiscal responsibility, and compliance with institutional
policies.
- Reconcile monthly expenditures and credit card statements in a
timely and accurate manner.
- Manage purchasing activities, including order placement,
receipt of goods, and invoice processing in accordance with
established procedures.
- Lead the coordination, maintenance, and ongoing management of
library staff schedules in collaboration with library
administrators.
- Ensuring the library website and departmental calendars
reflects the most up-to-date library operating hours and
events.
- Coordinate facility maintenance requests, custodial services,
and repair activities to support the effective operation of library
spaces.
- Serve as the primary liaison between the Library and
maintenance and custodial personnel.
- Serve as the primary liaison between the Library and the Copy
Center to facilitate service requests and operational needs.
- Monitor library equipment to ensure proper functionality and
arrange maintenance or repairs as necessary.
- Maintain inventory levels and oversee the ordering of
library-owned office supplies.
- Collaborate with DTS to oversee computer maintenance and repair
services.
- Serve as the primary point of contact for student and campus
partner requests related to library programming and room
reservations.
- Assist with the planning, budgeting, and logistical
coordination of special events, including staff recognition
activities and library programming space scheduling.
Candidates must be able to demonstrate the knowledge, skills, and abilities necessary to perform the essential functions of the position safely and effectively, with or without reasonable accommodation. Specifically:
- Proven and demonstrable commitment to providing excellent
customer service.
- Excellent verbal and written communication skills, with the
ability to build and maintain professional, collaborative, and
diplomatic relationships with campus constituents and external
partners.
- Demonstrated commitment to advancing the college’s values of
inclusive excellence, diversity, equity, access, and
belonging.
- Familiarity with basic accounting practices, budget
administration, and fiscal management processes.
- Proficiency with standard office productivity software and the
ability to learn and effectively utilize specialized library and
institutional systems.
- Strong administrative and office support skills, including
proofreading, business writing, and the application of appropriate
grammar, spelling, and correspondence standards.
- Exceptional organizational skills, meticulous attention to
detail, and the ability to manage multiple priorities while meeting
deadlines in a fast-paced environment.
- Demonstrated ability to prioritize responsibilities, respond
effectively to interruptions, and maintain productivity in a
dynamic, collaborative work setting.
- Ability to exercise sound judgment, initiative, and
problem-solving skills with an appropriate level of
independence.
- Capacity to respond effectively to unexpected situations and
changing circumstances while exercising independent judgment within
established policies and procedures.
- High degree of professionalism, discretion, and integrity, with
a demonstrated ability to handle confidential and sensitive
information appropriately.
- Flexibility and adaptability in managing evolving priorities,
operational needs, and organizational objectives.
- Minimum of Associate’s Degree required.
- Minimum of 1-3 years of experience providing administrative
support in a professional office environment.
- An equivalent combination of relevant education, training, and
professional experience may be considered.
Preferred Qualifications
- Experience working in a library, academic library, or related
educational environment.
- Familiarity with emerging technologies in administrative and
scheduling support.
- Willingness to participate in campus partnerships and outreach
initiatives on occasional evenings and weekends.
At this time, the university is unable to sponsor applicants for H-1B visas.
The job grade for this position is Grade 3N.
The expected hourly range for this position is between $25.64 - $29.74 which reflects what we reasonably expect to pay for this role.
Compensation and Benefits
Wentworth Institute of Technology is committed to fair, transparent, and legally compliant compensation practices. We believe that clarity about pay structures and ranges supports equity, fosters trust, and ensures a positive workplace for all employees.
Please visit here to see the comprehensive benefits package offered to support the best experience for our employees. https://wit.edu/careers/work-wentworth
Inclusive Excellence at Wentworth
Inclusive Excellence is one of the four pillars of the Strategic Plan. Actively and intentionally cultivating a diverse and culturally competent institution where each member has the opportunity and support to reach their full potential and make contributions to our campus community and beyond is Inclusive Excellence at Wentworth.
To find out more about the Wentworth’s commitment to Inclusive Excellence, please visit the website https://wit.edu/about/inclusive-excellence .
All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at wellsc1@wit.edu .
E-Verify for Employment Eligibility Verification (Form I-9)
Wentworth participates in E-Verify. E-Verify is an internet-based system that compares information from your Form I-9 to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.