GENERAL DUTIES
Provides and supervise mail and related services at a CUNY location. There are two Assignment Levels for this position and all personnel perform related work. This specification describes typical assignments in this position; related duties may be assigned as needed.
ASSIGNMENT LEVEL-1
- Under supervision, with latitude for independent initiative and judgment, utilizing manual and/or electronic postal equipment and procedures:
- Receives sorts and distributes mail or other packages, signs package receipts.
- Loads, unloads, lifts and moves mail and packages.
- Prepares sorts and labels outgoing mail.
- Assists in packing and unpacking of all kinds of packages that can be processes through the US Postal Service and other delivery services.
- Picks up and delivers interoffice or intra-office mail/parcels.
- Inserts letters or other material into envelopes manually or using automated equipment.
- Computes required postage, and stamps outgoing mail and/or operates office machines to process mail.
- Acts as a messenger, both on and off location.
- May visit Post Office to conduct business related to mail delivery and postage.
- Delivers meters to Post Office for resetting.
- Answers routine queries from users of mail services.
- Gets mail and/or packages registered and/or insured.
- Operates office machines such as copiers and postage meters.
- Makes scheduled trips for deliveries or collections; if necessary, operates various kinds of motor vehicles to carry mail or parcels.
- Reports any noticeable mechanical defects in motor vehicle and/or in office equipment they utilize.
- Operates telephone equipment, including automated directories and telephone features.
- Maintains mail directories of all employees at the Campus.
- Keeps other required records.
- Uses computer, if necessary, to perform routine tasks e.g., reports, expenses, and postage.
- Depending on office policy may utilize electronic mail to communicate with campus personnel regarding the status of mail deliveries.
- May function as a lead worker.
- Supervise mail service activities, or supervise part time and/or student employees working in service area.
ASSIGNMENT LEVEL-2
- Under direction, with considerable independent initiative and judgment, supervises employees utilizing manual and/or electronic procedures in performing mail and messenger service functions and performs the following more complex activities:
- Supervise and trains staff in all phases of mail/messenger service operations.
- Insures that selection among mail service and postage choices is made in most cost effective manner.
- Assign job duties to subordinates, and maintains records of their schedules.
- Makes sure that all deadlines are met and deliveries are made promptly.
- Determines route schedules for pickups and deliveries.
- Keeps logs of all postage material.
- Prepares monthly invoices or internal billing records for postage used by College departments.
- Prepares requisitions for supplies, funding of postal accounts and contracts for servicing equipment.
- Insures that mail office equipment is properly maintained and serviced.
- Maintains the security of all postage material and equipment.
- Explains procedural changes and provides subordinates with necessary resources and supplementary interpretations to implement these changes.
- Develops, maintains, and revises (if needed) procedures to insure efficiency and effectiveness.
- Corresponds and confers with local postal authorities to resolve postal/electronic media/messenger issues.
- Coordinates services and obtains interpretations of new or revised postal regulations.
- Schedules internal and external training sessions for staff, such as seminars provided by the Post Office.
- Uses computer if necessary, to perform routine tasks e.g. reports, expenses and postage. Depending on office policy may utilize electronic mail to communicate with campus personnel regarding the unit's activities.
- Investigates complaints of poor service and takes appropriate action.
- Prepares annual and supplemental budgets for the mail service functions.
- May perform the duties of Assignment Level 1.
CONTRACT TITLE
Mail Message Services Worker
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.
This position is 100% in-person.
Work Schedule: Monday-Friday, 9:00am-5:00pm
MINIMUM QUALIFICATIONS
- A four-year high school diploma or its equivalent, plus six months of full time office experience in mail services area. The person must be able to communicate in English.
- A Motor Vehicle Driver's License, valid in the State of New York, may be required for some, but not all positions.
COMPENSATION
New hire rate: $34,932
Incumbent rate: $37,840
*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
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