Fairmont State University

Manager of Grant Financial Operations

Closes: Nov 3, 2026

Posting Details

Posting Summary

Working Title

Manager of Grant Financial Operations

Type of Position

Staff - Full Time

Department

Accounting

Appointment Length

July - June (12 mo)

Benefits Eligible?

Yes

Published Salary

Requested Part-Time Staff Hours

NA

F.T.E.

1.00

Grant Funded Position?

No

If temporary (or grant funded) position, indicate ending date

Description of Job Duties and Responsibilities

The Manager of Grant Financial Operations supports the fiscal administration and financial compliance of Fairmont State University’s sponsored programs including federal, state and private grants, contracts and awards. This role provides grant financial data to key stakeholders including but not limited to leadership, the Office of Sponsored Programs, Principal Investigators and all granting agencies/partners as required or requested
Operational Duties

Manages the creation and closure of restricted funds within the University’s chart of accounts

Maintains restricted funds by tracking expenses, allocating payroll, updating budgets, posting journal entries and performs budget-to-actual reconciliations for receipts and disbursements

Prevents or corrects improper cost transfers and posting errors.

Completes month-end processes for restricted funds and runs monthly financial reports and schedules

Ensures a positive cash flow for restricted funds which includes but is not limited to timely invoices, completion of draw requests and required grant reporting

Collaborates with Finance areas and Human Resources to create, calculate and balance grant funded positions

Assists with the development of a streamlined cross-institutional billing workflow with Fairmont State Foundation

Works directly with Fairmont State Foundation to invoice for reimbursements and reconcile grant funded requests

Audit and Reporting

Assists with year-end processes and audit functions for the annual financial audit, including but not limited to timing functions to prepare schedules, completing calculation and analysis, creating and posting accrual entries and providing support documentation as requested by the auditors for restricted funds
Primary point of contact and coordinator for Research and Development audits
Ensures compliance with all financial reporting obligations
Assists with the completion of annual requirements for restricted funds including but not limited to Expenditure Schedule, Schedule of Expenditures of Federal Awards ( SEFA ) and Appropriation Requests for the State of West Virginia

Process Improvement & Systems Optimization

Policy Development: Work with Finance team to evaluate, update, implement and document departmental and university-wide financial policies and procedures.
Unit Collaboration: Collaboration includes but is not limited to, partnering with the Finance Team to ensure accurate and timely financial reporting and to ensure alignment between budget and actual reporting; and collaborating with departments across the university to promote clear understanding of financial data and processes
Improvement: Drive continuous improvement by automating manual processes and enhancing ERP system functionality in conjunction with the State of WV’s ERP system

Other

Participates in other projects and performs other duties as assigned.

Minimum Required Education

Bachelor’s degree in Accounting, Finance, Business Administration or a related business field (or equivalent combination of education and experience).

Required Licenses and/or Certifications

N/A

Minimum Required Qualifications

2-4 years prior experience with Finance, Accounting or Budgets, however, any equivalent combination of education and/or experience is acceptable which provides an applicant with the listed knowledge, skills, abilities and capability to perform the essential functions of the job
High attention to detail and strong written and verbal communication skills
Strong proficiency in Microsoft Excel (including formulas, data sorting, and pivot tables).
Strict ethical standards for handling data confidentiality

Preferred Qualifications

Experience with federal, state, local, or private grant administration
Strong understanding of Generally Accepted Accounting Principles ( GAAP ), Governmental Accounting Standard Board ( GASB ) and Uniform Guidance rules

Posting Detail Information

Requisition Number

2027013SP

Number of Vacancies

1

Anticipated Hire Date

ASAP

Position End Date (if temporary)

Job Open Date

08/19/2026

Job Close Date

09/09/2026

Open Until Filled

No

Special Instructions to Applicants

Advertising Summary

Quicklink for Posting

https://www.fairmontstatejobs.com/postings/11751

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About the employer

Fairmont State University

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover FSU jobs, connecting talented professionals with rewarding career opportunities at one of West Virginia’s most student-centered universities. Fairmont State University (FSU), located in Fairmont, West Virginia, is recognized for its comprehensive academic programs and commitment to community engagement, making FSU uni jobs highly appealing to academics and professionals. FSU careers offer a vibrant and supportive environment for individuals to thrive. FSU university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including aviation, engineering and technology, teacher education, nursing, business administration, and graphic design. Employment FSU includes roles such as professors, adjunct instructors, research coordinators, and professional staff positions, accommodating various expertise levels. For those pursuing FSU jobs Fairmont, the university’s 120-acre hilltop campus provides a collaborative workplace in a friendly and scenic community. FSU vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, applied research, and administrative roles. Jobs at FSU cover fields like mathematics, environmental science, and athletics, aligning with the university’s mission to educate global citizen leaders and deliver transformational impact. Each FSU vacancy is an opportunity to contribute to a close-knit academic community dedicated to student success. FSU Employment Opportunities are varied, with FSU job Opportunities ranging from academic faculty to operational roles like library services and campus store management. An FSU Career offers the chance to join an institution that values scholarship, opportunity, and responsibility. FSU uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest FSU vacancies. Jobs at FSU uni are ideal for those passionate about fostering student growth and community impact. FSU job postings include positions in student support services, creative services, and athletics coaching, as well as professional roles in IT and human resources. FSU Employment through AcademicJobs.com connects talented individuals with FSU Uni vacancies, providing a seamless pathway to join a regional university driving opportunity and achievement in West Virginia.

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Related Research Grants

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Grants to North Dakota Companies, IHEs, and Individuals for Agriculture-Related Research

Related Conferences

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