Marketing Project Coordinator

Job Description

Marketing Project Coordinator
Seattle University

Marketing Project Coordinator

FLSA Status: nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The Marketing Project Coordinator is a collaborative team member who helps ensure marketing projects move forward smoothly. Rather than leading projects, this role focuses on coordination, organization, and communication - supporting teams in delivering high-quality work aligned with Seattle University's mission and brand.

Overview Do you enjoy bringing order to creative work? Are you energized by supporting teams, keeping projects moving, and ensuring details don't fall through the cracks? Does helping a team stay organized and on track bring you satisfaction?

University Marketing, within the division of University Affairs, seeks a highly organized and collaborative Marketing Project Coordinator to support the successful execution of marketing initiatives. This role works closely with designers, web developers, communications specialists, and content creators to help ensure projects move forward efficiently and timelines are maintained.

The Marketing Project Coordinator plays an essential role in supporting project workflow, coordinating communication across teams, and maintaining project tracking systems such as Smartsheet.

Key Responsibilities:

Project Coordination & Support

• Support the planning and execution of marketing projects aligned with university goals.
• Assist with documenting project scopes, timelines, deliverables, and requirements.
• Coordinate project tasks and help ensure deadlines are met.

Workflow & Timeline Management

• Maintain project timelines and task tracking within project management systems.
• Monitor project status and flag potential delays or issues.
• Help ensure projects stay on track through consistent follow-up.

Team Communication

• Facilitate communication between design, web, communications, and content teams.
• Schedule meetings, prepare agendas, and document action items.
• Serve as a central point of contact for project updates and status reporting.

Resource Coordination

• Assist with coordinating resources across projects.
• Track workload and help identify scheduling conflicts or bottlenecks.
• Support prioritization of tasks across multiple initiatives.

Process & System Support

• Maintain project management tools and documentation.
• Help implement workflow improvements and best practices.
• Support exploration and onboarding of new project tools if needed.

Project Reporting

• Assist with gathering project metrics and status updates.
• Support post-project reviews and documentation of lessons learned.

This position may perform other duties and assume additional responsibilities as assigned to support the evolving needs of the department and University Advancement.

Qualifications

• Bachelor's degree in marketing, business, communications, or related field OR
• 2-4 years of administrative, coordination, or project support experience.
• Experience supporting projects in marketing, higher education, or creative environments preferred.
• Familiarity with project management tools (Smartsheet, Asana, Trello, etc.).
• Strong organizational and time-management skills.
• Excellent written and interpersonal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Interest in marketing and higher education is a plus.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $50,000 - $55,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

*All employment offers are contingent upon the successful completion of a background check.*