OFFICE ADMINISTRATOR

Under general supervision manages a variety of administrative and clerical functions related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature.

Essential Duties Summary

• Manages and organizes office operations and procedures such as tracking budget expenses, collection of payroll information, personnel information management, filing systems, requisition of supplies, and other administrative services.
• Supervises and coordinates day-to-day activities of clerical support staff within the department. Evaluates performance of assigned staff.
• Develops resources and techniques to enhance timely and efficient workflow and office productivity.
• Uses department and University policies, practices and procedures to handle a variety of questions and problems. Gathers data and verifies accuracy of information on standard University forms.
• Serves as administrative liaison for department and resolves problems with internal and external contacts.
• Collaborates with supervisor to update departmental policies and procedures. Establishes uniform correspondence procedures for the department or division.
• Maintains, monitors and updates records of budgetary expenditures.
• Creates and maintains departmental files, records and reports. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.
• Coordinates calendar of appointments, meetings, conferences, special events and travel arrangements. Prepares department meeting agendas and materials and transcribes minutes of meetings.
• Establishes procedures for maintaining records of bid process and equipment inventory. Selects and recommends purchases of appropriate supplies and office equipment.
• Conducts orientation of new employees to provide overview of department operating procedures and processes.
• Develops, recommends and implements modifications to customer service program.
• Performs other job-related duties as assigned.